About the Role
We are seeking a highly organized and detail-oriented individual to join our team as a COO Assistant. In this role, you will work closely with the Chief Operating Officer (COO) to support various operational and administrative tasks. Your primary responsibilities will include:
Managing Repair & Maintenance Orders:
- Oversee the entire process of Repair & Maintenance orders, from Job Order creation to Purchase Order (PO) generation and coordination with contractors.
- Collaborate with the operations and finance teams to ensure timely and accurate processing of payments, both pre and post-completion of repair and maintenance tasks.
Information Management:
- Managing and organizing information, documents, and files, both physical and digital, to ensure easy access and retrieval. This may include maintaining databases, contact lists, and confidential records.
Relationship Management:
- Building and maintaining relationships with internal and external stakeholders, including clients, partners, and colleagues. They may act as a liaison between the executive and other departments or individuals.
Confidentiality and Discretion:
- Maintaining high confidentiality and discretion when handling sensitive information or dealing with confidential matters.
This is an exciting opportunity to work closely with the COO and contribute to the smooth functioning of our organization. If you are a proactive and driven individual with a passion for operational excellence, we encourage you to apply for this position.
- Bachelor's degree in Business Administration, Hospitality Management, or a related field.
- Proven experience in project management, operations, or administrative roles.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent attention to detail and ability to follow through on tasks to completion.
- Proficient in using productivity tools and software for calendar management and document preparation.
- Strong communication skills, both written and verbal in English and Chinese
- Ability to work collaboratively in a team environment and adapt to changing priorities.
- 50% discount at all our restaurants
- Fun and welcoming international work environment
Discover more about your next adventure: https://piratagroup.hk/our-story/
