Total 3 secretary job vacancies in Administrative / Clerical category in hong kong kowloon

Overview

We are seeking a motivated and detail-oriented candidate to join our team as a Company Secretary. This position offers an excellent opportunity to gain hands-on experience in corporate governance and compliance within a dynamic business environment.

Key Responsibilities

• Corporate Governance Support: Assist in the preparation and distribution of Group-level board and shareholder meeting agendas, minutes, and related documentation.
• Regulatory Compliance: Support the preparation of corporate communications documents, as well as necessary public disclosures and filings for the listed entity and its subsidiaries across jurisdictions.
• Documentation Management: Organise and maintain statutory registers and company records, ensuring that all documents are updated and accessible.
• Communication: Liaise with internal teams and external stakeholders regarding company secretarial matters.

Qualifications

• At least 5 years of relevant company secretarial experience, preferably with in-house experience gained from sizable listed corporations.
• Strong attention to detail.
• High degree of proficiency in English and Chinese.
• Excellent organisational and inter-personal skills.

Our client is a dynamic startup e-Commerce company, eager to expand our operations and enhance our efficiency. They are looking for a dedicated and professional Secretary to provide exceptional support to our executive team. Office in Quary Bay and salary range around 30K.

Responsibilities

• Manage and maintain the Boss's calendar, scheduling meetings and appointments efficiently.
• Organize and prepare materials for meetings, including agendas, presentations, and notes.
• Act as the first point of contact for correspondence, including taking calls, responding to emails, and handling inquiries professionally.
• Coordinate travel arrangements, itineraries, and accommodations for business trips as needed.
• Maintain and oversee office supplies, ensuring that necessary materials are always available.
• Draft, proofread, and edit documents, reports, and presentations as required.
• Assist in project coordination by providing administrative support, tracking deadlines, and ensuring follow-up.

• Proven experience as a Secretary or in a similar administrative role.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Communication in Cantonese and Mandarin.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• A proactive attitude, with a problem-solving mindset and initiative to improve processes.
• Flexibility to adapt to the dynamic demands of a startup environment.

• Competitive salary with growth opportunities
• Flexible working hours to accommodate your lifestyle
• A vibrant and dynamic startup culture
• Professional development and training programs
• Health and wellness benefits including gym membership discounts