Job Overview:
We are seeking a dedicated and experienced Secretary to provide high-level administrative support to our Chief Executive Officer (CEO). The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently.
Responsibilities:
- Act as the primary point of contact for internal and external clients on behalf of the CEO
- Manage the CEO's calendar and schedule meetings and appointments
- Coordinate travel arrangements and prepare detailed itineraries for the CEO
- Draft and distribute correspondence, memos, letters, faxes, and forms
- Assist in the preparation of regular reports
- Establish and maintain filing systems
- Handle confidential information with discretion
- Assist in the preparation of reports, budgets, and presentations
- Anticipate the CEO's needs and proactively solve problems
- Liaise with other team members to ensure efficient communication flow
- Perform other administrative tasks as assigned
Requirements:
- Proven experience as an Executive Secretary or similar role
- Proficiency in MS Office suite
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Ability to multitask and prioritize tasks effectively
- Discretion and confidentiality
- Bachelor's degree in Business Administration or related field preferred
- Graduated from a 985/211 university is preferred
- Fluency in both Chinese and English is a must (Proficiency in any other language is a plus)
