Total 2 Full-time secretary job vacancies in Hong Kong

Overview

We are seeking a motivated and detail-oriented candidate to join our team as a Company Secretary. This position offers an excellent opportunity to gain hands-on experience in corporate governance and compliance within a dynamic business environment.

Key Responsibilities

• Corporate Governance Support: Assist in the preparation and distribution of Group-level board and shareholder meeting agendas, minutes, and related documentation.
• Regulatory Compliance: Support the preparation of corporate communications documents, as well as necessary public disclosures and filings for the listed entity and its subsidiaries across jurisdictions.
• Documentation Management: Organise and maintain statutory registers and company records, ensuring that all documents are updated and accessible.
• Communication: Liaise with internal teams and external stakeholders regarding company secretarial matters.

Qualifications

• At least 5 years of relevant company secretarial experience, preferably with in-house experience gained from sizable listed corporations.
• Strong attention to detail.
• High degree of proficiency in English and Chinese.
• Excellent organisational and inter-personal skills.

Job Overview:

We are seeking a dedicated and experienced Secretary to provide high-level administrative support to our Chief Executive Officer (CEO). The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently.

Responsibilities:

• Act as the primary point of contact for internal and external clients on behalf of the CEO
• Manage the CEO's calendar and schedule meetings and appointments
• Coordinate travel arrangements and prepare detailed itineraries for the CEO
• Draft and distribute correspondence, memos, letters, faxes, and forms
• Assist in the preparation of regular reports
• Establish and maintain filing systems
• Handle confidential information with discretion
• Assist in the preparation of reports, budgets, and presentations
• Anticipate the CEO's needs and proactively solve problems
• Liaise with other team members to ensure efficient communication flow
• Perform other administrative tasks as assigned

Requirements:

• Proven experience as an Executive Secretary or similar role
• Proficiency in MS Office suite
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Discretion and confidentiality
• Bachelor's degree in Business Administration or related field preferred
• Graduated from a 985/211 university is preferred
• Fluency in both Chinese and English is a must (Proficiency in any other language is a plus)