Our client, a leading banking company, is currently seeking to hire a Contract Officer, Financial Planning & Control.

Responsibilities:

• T Input invoices in payment system.
• Verify invoices against payment document and ensure proper payment controls are in place.
• Ensure invoice payments are processed timely and accurately.
• Coordinate with relevant parties within ITG for payment document approval and submit payment document for settlement.
• Follow up disputed invoices and communicate with external vendors on payment status and schedule.
• Ensure payments comply with financial accounting policies and procedures.
• Maintain proper filing system for payment documentation.
• Assist in IT expense report generation.
• Support continuous improvement in payment process and recommend changes / solutions when needed.
• Perform ad-hoc duties as assigned.

A ). Knowledge, Skill & Attributes

• Detail-oriented, well-organized and patient to numbers.
• Independent, self-motivated and able to work under pressure.
• Good interpersonal and communication skills.

B). Academic and Professional Qualification

• HKCEE or certificate holder in Accounting or related discipline.

 

C). Training and Relevant Experiences

• 2 - 3 years relevant working experience
• Proficiency in MS Excel and Word.

The Role:

• Assist in arranging sampling & testing for various materials such as starting materials, packaging materials & finished products etc;
• Assist in managing work allocation of frontline QC staff to ensure all QC resources are fully utilized in an effective way;
• Devise and review GMP documents such as various material specifications, SOPs, training materials;
• Review and manage various Batch Production Records, various record forms & test reports;
• Involve in various validation activities, equipment calibration activities and product stability studies;
•  Assist in EM / compressed air and purified water monitoring program
•  Provide and maintain training program for all QC staff with preset schedule;
• Assist in Quality Management System Implementation such OOS investigation, Risk Assessment, Deviation & Incident Investigation Management, Product Quality Complaint & CAPA etc.

• Degree holder in Chemistry, Chinese Medicines, Microbiology, Biochemistry, Pharmaceutical Studies or related disciplines.
• Having at least 3 years’ experience in pharmaceutical industry
• Experience in chemical analysis of TCM and/or pharmaceuticals, and preferably with microbiological analysis experience.
• Familiar with PIC/s GMP is an advantage.
• More experienced, you will be considered as QC Supervisor.

• Casual Dress Code: Freedom to dress comfortably at work.
• Health & Wellness: Comprehensive health insurance (available on the first day of work).
• Free Shuttle Bus: with less than 1 hour journey from all around Hong Kong 
• Annual Health Check-ups: Regular health screening at no cost.
• Generous Leave Policies: Paid annual Leave, birthday leave, study leave, Vacation leave.
• Company Discount: Reduced prices on company products and partnered restaurants and stores.
• Growth: Rapid growth opportunities for strong performers.
• Great Opportunities: Chance to work on cutting-edge marketing projects.

• Assist full spectrum of day-to-day corporate secretarial activities for the Group entities

• Carry out statutory compliance duties and support general administration activities 
• Perform filing of the Companies' records and updating internal database
• Ensure all companies' records, statutory registers and regulatory filing are properly maintained
• Other ad hoc projects as assigned by superior

• Degree holder in Language, Corporate Governance or any related discipline, or equivalent qualifications at HKQF level 5
• HKDSE 5** in English is a must, or equivalent  
• Ability to develop credible working relationships across all levels
• Eager to work in a fast-paced environment
• Able to work independently with fast responses
• Proficient in using Microsoft Office Suite
• Professional fluency in both oral and written English and Chinese 
• Fresh graduate will also be considered

• Attractive remuneration package
• Career progression opportunities
• Discretionary performance bonus
• Medical & Dental insurance
• Birthday leave
• Anniversary leave
• Study leave
• Study subsidy scheme
• Employee property loan / personal loan scheme
• Numerous other staff benefits

Who we are looking for This is a mid level management role within the Hedge Funds Fund Services Business Unit of the State Street Alternative Investment Solutions Group. The position interacts with all levels of professionals both internally and externally and with senior level executives of State Street. Therefore, exceptional interpersonal and communication skills are required. Candidates must demonstrate strong initiative, be able to perform well under pressure and be capable of managing multiple and diverse assignments. The position is responsible for managing departments experiencing significant growth. Why this role is important to us The team you will be joining is a part of International Fund Services (IFS), acquired by State Street in July 2002. IFS, also known as Alternative Investment Solutions is a recognized industry-leading provider of fund accounting, fund administration and risk services to hedge funds and private equity funds. These services are fully integrated to provide complete end-to-end solutions that span the front-, middle- and back-office requirements of institutional investors. Join us if making your mark in the alternative investment industry from day one is a challenge you are up for. What you will be responsible for As a Fund Accounting Client Service Manager (Hedge Funds), you willProvide overall direction to team of staff to assure synchronized teamwork that accomplishes yearly and quarterly financial and operations goals and objectives.Responsible for development and execution of overall business plans both internally and in partnership with clients.Manage relationships with clients at appropriate levels to ensure continued confidence in State Street.Manage relationships with key client contacts ensuring expectations are met and client satisfaction with the level of service received.Ensure process and procedures are adequate to meet quality standards and are consistently applied and regularly reviewed within department.Responsible for the direction and training of subordinate managers and staff. Address employee concerns and sensitivities.Review and approve NAV files in accordance with established policies and procedures.Provide support for and effectively communicate broad overall company initiatives and goals to staff within span of control.Responsible for developing department budget and staffing projections. Completes staffing proposals for newly awarded business.Monitors and approves department expenses.Assess operational effectiveness and make suggestions to streamline functions.Develop ideas for new products and services to expand business opportunities and better meet client needs.Participates in new business process including review of proposals, prospect presentations, staffing allocations, etc.Represent the organization internally and externally as a senior level executive of State Street.Meet all requirements for the performance planning process including goal setting, regular and immediate feedback and submission of formalized performance appraisals.Allocates and coordinates resources including staff allocation, space and procurement of necessary equipment.Spearhead special projects and serve on committees and task force assignments.Provide leadership in areas outside of the division What we value These skills will help you succeed in this role:Detail-oriented mindset, ability to spot and distinguish minute differences in documentsA sense of accountability, a customer-service mindset, as well as a talent at problem-solving in a fast-paced, deadline driven and ever-evolving business environmentStrong organization and prioritization skills in an environment where outstanding tasks are continuously being updated.An aptitude for influencing and effectively communicating ideas to team members, senior management, and clientsAbility to work independently, to coach, mentor, and lead initiativeA polished, professional outlook and manner Education & Preferred QualificationsCandidate must have a university degree (business, mathematics, finance or economics preferred, accounting concentration a plus) and at least 7 years of accounting experience, including 2 to 3 years of supervisory and financial reporting experience is required.Experience in the Hedge Funds and Fund of Funds is required.Strong computer skills are required, especially Microsoft Office, particularly MS Excel. About State Street What we do.State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients. Work, Live and Grow.We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary in locations, but you may expect generous medical care, insurance and savings plans among other perks. You’ll have access to flexible Work Program to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential. Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome the candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift program and access to employee networks that help you stay connected to what matters to you. State Street is an equal opportunity and affirmative action employer. For further information, and to apply, please visit our website via the “Apply” button below.