Total 2 job vacancies by Infini Capital Management Limited

Job Overview:

We are seeking a dedicated and experienced Secretary to provide high-level administrative support to our Chief Executive Officer (CEO). The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently.

Responsibilities:

• Act as the primary point of contact for internal and external clients on behalf of the CEO
• Manage the CEO's calendar and schedule meetings and appointments
• Coordinate travel arrangements and prepare detailed itineraries for the CEO
• Draft and distribute correspondence, memos, letters, faxes, and forms
• Assist in the preparation of regular reports
• Establish and maintain filing systems
• Handle confidential information with discretion
• Assist in the preparation of reports, budgets, and presentations
• Anticipate the CEO's needs and proactively solve problems
• Liaise with other team members to ensure efficient communication flow
• Perform other administrative tasks as assigned

Requirements:

• Proven experience as an Executive Secretary or similar role
• Proficiency in MS Office suite
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Discretion and confidentiality
• Bachelor's degree in Business Administration or related field preferred
• Graduated from a 985/211 university is preferred
• Fluency in both Chinese and English is a must (Proficiency in any other language is a plus)

Job Responsibilities:

• Welcoming and greeting visitors in a professional and friendly manner
• Handling incoming calls and directing them to the appropriate person or department
• Assisting with meeting room bookings and coordinating meeting logistics
• Performing general administrative duties, including but not limit to travel and hotel management, attendance records etc
• Assisting with office management tasks, such as managing office supplies and coordinating office maintenance and equipment procurement
• Providing administrative support to various departments when needed
• Assist in organizing company activities
• Assisting with ad hoc projects and tasks as assigned

• Diploma or above in Business Administration or related disciplines
• At least 5 years of relevant working experience
• Excellent verbal and written communication skills
• Strong organizational and multitasking skills
• Ability to work independently and under pressure
• Proficiency in Microsoft Office Suite
• Ability to handle confidential information with discretion
• Good command of both spoken and written English, Cantonese, and Mandarin is a plus
• Immediate available is highly preferred 

• Private Health Insurance
• Pension Plan
• Performance Bonus
• Training & Development
• Paid Time Off