Total 3 business management project planning job vacancies in Human Resources category in hong kong lee gardens 3 causeway bay

About the company

Steamship Mutual is a P&I insurance company, with 210 employees worldwide. The main office is based near Liverpool Street station, London. We have offices in Bermuda, Brazil, Cyprus, Greece, Hong Kong, Japan, and Singapore.

Overall Job Purpose: 

The role will have a primary focus of providing HR administration and taking an active role on all Asian market recruitment, onboarding, and employee  training, but also supporting the UK team. This role will suit someone who understands that they are first point of contact for people joining the company and understands the importance of creating active engagement touch points for employees. Building effective relationships across the business will be essential.

Key Responsibilities:

• To act as a first point of contact for all Human Resources enquires.
• To be a systems administrator for the HR database. To be able to handle all access, password, and basic user training.
• Input and update information is recorded on the HR System and other data sources. Ensure accurate HR records on all employees are maintained and regularly updated.
• To be responsible for ensuring all documents on the HR System, and Personnel files are filed promptly and accurately indexed for electronic referencing.
• Ensure the HR Database accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details and family leave.
• Ensure staff records are well maintained and that periodic tidying up of records is undertaken.
• Provide appropriate reports from the HR database for the purpose appraisals and monitoring employee training.
• Update and manage organisation charts.

Onboarding

• Ensure the process is clearly explained and documented for all starters and leavers.
• Activate new starters and ensure they are communicated to Staff Changes.
• Issue new starter letters and contracts
• Monitor probation periods and send out appropriate form and end of probation letters.
• Handle maternity letters and produce flexible working request paperwork.
• Update and monitor staff authorisation levels
• Book new starters onto induction programme and assist with HR induction.
• Be proactive in onboarding process for all new starters with welcome phone calls, pre-join instructions and new starter packs.
• Review and assist the London HR Advisor to finalise the induction process, this will involve co­ordinating videos and compiling audio scripts for presenters; Produce the induction presentations and slides identifying key learning points.
• Responsible for booking new starter mingle twice a year.

Learning & Development

• Arranging seminars, booking rooms, inviting staff, monitoring attendance, producing certificates of attendance for personnel files, updating “staff to attend” list following promotions, new staff etc.
• Co-ordinate future IT training i.e. act on requests for training, arrange courses and evaluate once training is completed.
• Co-ordinate management and leadership cohorts booking in courses and mentoring sessions.
• Co-ordinate Compliance training and maintain records for all staff.
• Arrange and maintain appraisal training for all staff.
• Responsible for maintaining up to date training records for first aiders.
• Update Learn upon with content and enrol users.
• Arrange topical seminars such as well-being, health, ESG and D&I
• Update the Training module on IRIS HR
• Update IRIS HR for CPD requirement. Ensure all Underwriters and SMCR staff complete relevant CPY by 30 September each year.
• Responsible for maintaining training equipment and stationery.

 Talent Acquisition

• Work with specified Asian region client groups to forecast recruitment needs, quarterly, yearly basis
• Manage the full recruitment process from posting job advertisements to making job offers.
• Assist with producing job descriptions and identifying key competencies of the role.
• Assist Hiring Managers in using Workable.
• Manage candidate relationships from application to offer acceptance.

 Payroll

• Assist the Compensation & Benefits officer to administer, develop and manage payrolls in the Asian region.

Ad Hoc

• To carry out any other ad hoc HR duties.

Person Specification

• Proven work experience as an HR Administrator or relevant role.
• Knowledge of general IT systems and applications, Word, Excel, and PowerPoint.
• Proficient with formatting documents and putting together presentations.
• Ability to communicate effectively with internal and external contacts at all levels. Good eye for detail and accuracy, organised and methodical.
• Supportive team member, willing to be of assistance to others.
• Demonstrate experience working in a fast-paced work environment.
• Good eye for detail and accuracy, organised and methodical.
• Experience of using ATS and HRIS systems (we use IRISHR and Workable)
• Experience of working with international offices (Hong Kong, Japan Singapore, UK desirable)
• Eligibility to work in Singapore or Hong Kong

• We offer hybrid working with 3 days in the office and 2 days at home
• Private Healthcare
• Health subsidy
• Professional subscriptions Annual Membership subscription reimbursement
• Employee referral bonus - Bonus for the referral of a successful candidate

Company Values

Mutuality - ensuring fairness amongst Club Members

Integrity - upholding high ethical, legal, and regulatory standards

Safety and Sustainability - contributing to safety of life at sea and the preservation of the environment

Transparency - building strong relationships based on trust and open communication

Excellence - enabling our people to realise their full potential as team members, industry experts, leaders, and managers

Collaborative - embracing flexibility, diversity, and inclusivity

**Steamship Insurance Management Services Ltd is committed to providing a great service to all our members. We pride ourselves on offering a people-centred culture that provides mutual respect and support for all our staff and we welcome and encourage you to apply**

Job Responsibilities:

• Assist in the overall HR operations and functions of the organization
• Support the recruitment process, including job postings, candidate screening, interview coordination, and reference checks
• Administer employee onboarding and offboarding processes, including orientation programs, documentation, and exit interviews
• Maintain and update HR records and databases
• Manage employee benefits and compensation, including payroll administration and leave management
• Assist in employee relations, performance management, and disciplinary actions
• Coordinate and facilitate training and development initiatives
• Support employee engagement activities and events
• Assist in HR reporting and data analysis

• Bachelor's degree in Human Resources, Business Administration, or related field
• 1-3 years of experience in HR roles
• Knowledge of Hong Kong employment laws and regulations
• Familiarity with HRIS systems and Microsoft Office applications
• Strong communication and interpersonal skills
• Detail-oriented with strong organizational skills
• Ability to handle confidential information with discretion
• Fluency in English, Cantonese, and Mandarin

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.

 

Business Unit:

Human Resources, Hong Kong

Job Title:

Associate

Job Description:

The Human Resources Associate will work in support of the Regional HR Business Partners to enhance operations and effectiveness across a broad variety of HR strategies and cyclical processes. This role will help prepare, track and monitor work and projects across all activities of the HR Business Partner team.

This role will provide an excellent opportunity for broad-based learning of best-in-class strategic approaches to engaging, managing, and developing our human capital. Areas of responsibility include, but are not limited to:

• Tactical support to Regional HRBPs to execute HR processes including talent management, engagement surveys, performance management, diversity, mobility

• Play a key role in extracting and organizing data for insights in support of a variety of initiatives, including but not limited to, headcount management, diversity & inclusion, talent and performance management, and ongoing audit and management of team data. 

• Partner with Regional HRBPs and Global Talent Development team to design and implement talent development initiatives, including executive coaching assignments.

• Support on HR projects on Hong Kong, Australia, Singapore, China, Korea legislation and labour law to ensure compliance and appropriate implementation

• Drive global mobility cases to ensure employees are fully supported in transfers, relocations and assignments.

• Own the new hire culture integration process, including new hire check-in’s, onboarding plans.

• Project manage or support ad hoc projects as needed.

Qualifications:

Blackstone seeks to hire individuals who are highly motivated, intelligent, and have demonstrated excellence and sound judgment in prior endeavors. In addition to exceptionally strong organizational skills, the successful candidate should have:

• Minimum 3 years of overall HR experience in a fast-paced environment

• Generalist knowledge of human resources processes, concepts and practices

• Good judgment, demonstrated ability to make sound decisions and be creative in developing alternative solutions in a fast-paced environment

• Ability to apply critical thinking and analytical skills to identify issues and trends, develop solutions and/or recommendations to address root cause

• Strong analytical and quantitative skills to leverage data to create insights and strategies that support and drive business decisions

• Ability to navigate a global matrix organization and collaborate on issues across HR and the business

• Technically proficient in MS Office Suite – including advanced Excel and PowerPoint

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.  All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client questions;

• Marketing Blackstone funds to new or existing clients;

• Supervising or training securities licensed employees;

• Structuring or creating Blackstone funds/products; and

• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis.  Please speak with your Blackstone Recruiting contact with any questions.

To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.