Total 2 procurement administrator job vacancies in Wan Chai, Hong Kong

About the Role

We are seeking a highly organized and detail-oriented individual to join our team as a COO Assistant. In this role, you will work closely with the Chief Operating Officer (COO) to support various operational and administrative tasks. Your primary responsibilities will include:

Managing Repair & Maintenance Orders:

• Oversee the entire process of Repair & Maintenance orders, from Job Order creation to Purchase Order (PO) generation and coordination with contractors.
• Collaborate with the operations and finance teams to ensure timely and accurate processing of payments, both pre and post-completion of repair and maintenance tasks.

Information Management:

• Managing and organizing information, documents, and files, both physical and digital, to ensure easy access and retrieval. This may include maintaining databases, contact lists, and confidential records.

Relationship Management:

• Building and maintaining relationships with internal and external stakeholders, including clients, partners, and colleagues. They may act as a liaison between the executive and other departments or individuals.

Confidentiality and Discretion:

• Maintaining high confidentiality and discretion when handling sensitive information or dealing with confidential matters.

This is an exciting opportunity to work closely with the COO and contribute to the smooth functioning of our organization. If you are a proactive and driven individual with a passion for operational excellence, we encourage you to apply for this position.

• Bachelor's degree in Business Administration, Hospitality Management, or a related field.
• Proven experience in project management, operations, or administrative roles.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent attention to detail and ability to follow through on tasks to completion.
• Proficient in using productivity tools and software for calendar management and document preparation.
• Strong communication skills, both written and verbal in English and Chinese
• Ability to work collaboratively in a team environment and adapt to changing priorities.

• 50% discount at all our restaurants
• Fun and welcoming international work environment

Discover more about your next adventure: https://piratagroup.hk/our-story/

About the Role

We're now looking for a proven and accomplished individual to join us as the Supply Chain & Procurement Manager (Non-Food & Service). In this role, you will be responsible for non-food & service procurement within the business.

As the Assistant Manager in Supply Chain & Procurement (Non-Food & Service), you will be responsible for ensuring a smooth supply of Non-food & Service across the group, delivering reduced costs whilst securing high-quality and responsibly sourced products for the business.

Duties & Responsibilities

• Ensure smooth supply of Non-food & Service across the Group
• Responsible for the pre-qualification, on-boarding, engagement process and contractual arrangements in the supply of all goods, materials and services required to support production and operations within the Group
• Build and maintain the Group Catalog which consists of product specifications, service scope, pricing and rate card
• Prepare documentation of relevant supply chain & procurement activities including industry analysis and price benchmarking
• Plan and build Category Strategy
• Negotiate prices of non-food & service and delivery with suppliers
• Providing information and guidance on availability and cost of supplies and materials
• Monitor the inventory movement, any slow-moving stock based on COGS/Inventory report
• Enter and maintain supply agreements with vendors/contractors
• Establish and maintain the yearly tender activities
• Build and maintain mutually beneficial relationships with suppliers through well-designed SRM programs
• Establish and maintain NPI/NPD program
• Close collaboration with Marketing team for ESG compliance project

• Degree/Diploma in Supply Chain Management, Business Administration or related discipline
• A minimum of 5 years' relevant working experience in F&B, HORECA or FMCG industry
• Demonstrate sound knowledge and hands-on experience in procurement / contract management / vendor management
• Strong project management, problem solving, communications and negotiation skills
• Excellent in both written and spoken English and Chinese
• Candidate with less experience will be considered as Senior Officer

Candidates with less experience will be considered as Supply Chain & Procurement Assistant Manager

• 50% discount at Pirata's group restaurants
• Medical insurance
• Birthday gift certificate
• Referral bonus

Discover more about your next adventure: https://piratagroup.hk/our-story/