Associate - Business and Office Support
11 months ago
Reception and Office Management Handle office main line, screen calls, and provide client support Manage meeting rooms, common areas, and office visit..
Reception and Office Management
- Handle office main line, screen calls, and provide client support
- Manage meeting rooms, common areas, and office visitors
- Maintain office equipment and manage office supplies
- Administer office security system and manage access cards
- Coordinate travel requests for Hong Kong team and visitors
- Manage business cards for all employees and assist with event scheduling.
- Manage relationships with vendors and suppliers
- Oversee IT support for the office, including hardware and software arrangements for new joiners
- Support new joiner and leaver processes, including printer and phone system setup
- Manage office work mobiles, contracts and renewals on a timely manner.
- Maintain and update stock and checklist on fixed assets and office equipment
Marketing and Business Support
- Assist with sales and marketing requirements for the office
- Coordinate event registrations, source and liaise with venues, manage logistics for marketing materials.
- Update administrative and CRM records and produce reports upon request
Operational Support
- Assist with credit card transactions, preparation of purchase orders, and tracking of expense reports.
- Provide ad hoc support to finance and business when needed
Essential
- Attention to detail and a passion for admin, process and efficiency
- Good command of English language skills (spoken and written)
- Experience in reception work, office management and maintenance, travel arrangements and sales and marketing coordination
- Able to work to tight deadlines
- Highly collaborative, enabling a working partnership with multiple team members across multiple disciplines
- Able to work flexibly and respond to changing business priorities
- Demonstrate sound judgment and discretion
Preferred
- Worked in a multinational corporate environment
- Certificate or higher in a related field
- 3-5 years of prior experience in reception, office management, travel coordination, and sales/marketing support.
- Project management skills
- Intermediate to advanced working knowledge of Microsoft Excel and Word
- Excellent command of spoken and written Chinese and English
Official account of Jobstore.
