Total 27 office administrator job vacancies in central hong kong island

Responsibilities: Provide advice and review on new business initiatives and development plans from a regulatory, best practice and Group standard perspective; Follow and keep track on any regulatory reforms / requirements and implement the respective control procedures with the related departments; Implement procedures and provide on-going monitoring on investment and trading activities; Assist to conduct KYC / AML review for investors and/or existing clients and handle any related compliance matters; Assist to review any marketing materials to ensure they are in compliance with relevant rules and regulations; Prepare regulatory reports for submission to regulators, Group Compliance and Risk Management etc; Perform investment guideline management which includes interpretation of investment guidelines and rules, implementation of investment restrictions and monitoring of daily trading activities to ensure investment decision is in compliance with investment policies and restrictions; Investigate any breaches of investment restrictions and work with Investment, Operations and Risk Management etc. to resolve any issues; Handle ad-hoc compliance / risk related tasks as assigned from time to time; Assist in liaising with regulatory authorities if needed. Requirements: Bachelor Degree or above in Law, Finance, Accounting and other relevant qualifications; Minimum 3 years of relevant experience with a regulatory authority, financial institution or professional firm; Familiar with SFC regulations and other relevant regulatory requirements Responsive, detail-oriented, structured, self-motivated. Good communication skills. Able to work effective with internal departments. Buy side compliance knowledge/experience is preferred.

Reception and Office Management

• Handle office main line, screen calls, and provide client support
• Manage meeting rooms, common areas, and office visitors
• Maintain office equipment and manage office supplies
• Administer office security system and manage access cards
• Coordinate travel requests for Hong Kong team and visitors
• Manage business cards for all employees and assist with event scheduling.
• Manage relationships with vendors and suppliers
• Oversee IT support for the office, including hardware and software arrangements for new joiners
• Support new joiner and leaver processes, including printer and phone system setup
• Manage office work mobiles, contracts and renewals on a timely manner.
• Maintain and update stock and checklist on fixed assets and office equipment

Marketing and Business Support

• Assist with sales and marketing requirements for the office
• Coordinate event registrations, source and liaise with venues, manage logistics for marketing materials.
• Update administrative and CRM records and produce reports upon request

Operational Support

• Assist with credit card transactions, preparation of purchase orders, and tracking of expense reports.
• Provide ad hoc support to finance and business when needed

Essential

• Attention to detail and a passion for admin, process and efficiency
• Good command of English language skills (spoken and written)
• Experience in reception work, office management and maintenance, travel arrangements and sales and marketing coordination
• Able to work to tight deadlines
• Highly collaborative, enabling a working partnership with multiple team members across multiple disciplines
• Able to work flexibly and respond to changing business priorities  
• Demonstrate sound judgment and discretion

Preferred

• Worked in a multinational corporate environment

• Certificate or higher in a related field
• 3-5 years of prior experience in reception, office management, travel coordination, and sales/marketing support.
• Project management skills
• Intermediate to advanced working knowledge of Microsoft Excel and Word
• Excellent command of spoken and written Chinese and English