Total 7 secretary job vacancies in hong kong kowloon

Job Overview:

We are seeking a dedicated and experienced Secretary to provide high-level administrative support to our Chief Executive Officer (CEO). The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently.

Responsibilities:

• Act as the primary point of contact for internal and external clients on behalf of the CEO
• Manage the CEO's calendar and schedule meetings and appointments
• Coordinate travel arrangements and prepare detailed itineraries for the CEO
• Draft and distribute correspondence, memos, letters, faxes, and forms
• Assist in the preparation of regular reports
• Establish and maintain filing systems
• Handle confidential information with discretion
• Assist in the preparation of reports, budgets, and presentations
• Anticipate the CEO's needs and proactively solve problems
• Liaise with other team members to ensure efficient communication flow
• Perform other administrative tasks as assigned

Requirements:

• Proven experience as an Executive Secretary or similar role
• Proficiency in MS Office suite
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Discretion and confidentiality
• Bachelor's degree in Business Administration or related field preferred
• Graduated from a 985/211 university is preferred
• Fluency in both Chinese and English is a must (Proficiency in any other language is a plus)

Overview

We are seeking a motivated and detail-oriented candidate to join our team as a Company Secretary. This position offers an excellent opportunity to gain hands-on experience in corporate governance and compliance within a dynamic business environment.

Key Responsibilities

• Corporate Governance Support: Assist in the preparation and distribution of Group-level board and shareholder meeting agendas, minutes, and related documentation.
• Regulatory Compliance: Support the preparation of corporate communications documents, as well as necessary public disclosures and filings for the listed entity and its subsidiaries across jurisdictions.
• Documentation Management: Organise and maintain statutory registers and company records, ensuring that all documents are updated and accessible.
• Communication: Liaise with internal teams and external stakeholders regarding company secretarial matters.

Qualifications

• At least 5 years of relevant company secretarial experience, preferably with in-house experience gained from sizable listed corporations.
• Strong attention to detail.
• High degree of proficiency in English and Chinese.
• Excellent organisational and inter-personal skills.

Our client is a dynamic startup e-Commerce company, eager to expand our operations and enhance our efficiency. They are looking for a dedicated and professional Secretary to provide exceptional support to our executive team. Office in Quary Bay and salary range around 30K.

Responsibilities

• Manage and maintain the Boss's calendar, scheduling meetings and appointments efficiently.
• Organize and prepare materials for meetings, including agendas, presentations, and notes.
• Act as the first point of contact for correspondence, including taking calls, responding to emails, and handling inquiries professionally.
• Coordinate travel arrangements, itineraries, and accommodations for business trips as needed.
• Maintain and oversee office supplies, ensuring that necessary materials are always available.
• Draft, proofread, and edit documents, reports, and presentations as required.
• Assist in project coordination by providing administrative support, tracking deadlines, and ensuring follow-up.

• Proven experience as a Secretary or in a similar administrative role.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Communication in Cantonese and Mandarin.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• A proactive attitude, with a problem-solving mindset and initiative to improve processes.
• Flexibility to adapt to the dynamic demands of a startup environment.

• Competitive salary with growth opportunities
• Flexible working hours to accommodate your lifestyle
• A vibrant and dynamic startup culture
• Professional development and training programs
• Health and wellness benefits including gym membership discounts

About Sleek

Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs. We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers. With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space.

We operate 3 business segments:

1 .Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign. We are the market leaders in Singapore with ~5% market share of all new business incorporations.
2. Accounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer service.
3. Business banking: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businesses.

Sleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK. We have around 450 staff with an intact startup mindset. We have achieved >70% compound annual growth in Revenue over the last 5 years and as a result have been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia. Backed by world-class investors, we are on track to be one of the few cash
flow positive, tech-enabled unicorns based out of Singapore.

Some other great things about working at Sleek...

Humility and kindness: Humility is a core attribute we hire for, which means we have a culture of not taking ourselves too seriously and being able to laugh. Kindness is also incredibly important. We are committed to creating and nurturing a diverse and inclusive environment.

Flexibility: You’ll be able to work from home [2-3] days per week. If you need to start early or start late to cater to your family or other needs, we don’t mind, so long as you get your work done and proactively.

communicate. You can also work fully remote from anywhere in the world for 1 month each year.

Financial benefits: We pay competitive market salaries and provide staff with generous paid time off and holiday schedules.

Personal growth: You’ll get a lot of responsibility and autonomy at Sleek - we move at a fast pace so you’ll be making decisions, making mistakes, and learning. There’s also a range of internal and external facing training programmes we run. We’re also at the forefront of utilising AI in our space and are developing a regional centre of AI excellence. It is our intention that if you leave Sleek, you leave as a more well-rounded person and professional.

Sleek is also a proudly certified B Corp. Since we started our journey in 2017, we’ve been committed to building Sleek as a force for good. In just over 5 years, we’ve joined a community of industry leaders like Patagonia, Ben & Jerry's, and P&G who are building an inclusive, equitable, and a regenerative economy. We have planted over 29,271 trees to reforest our ecosystem and saved 7 tons of paper from landfills by processing over 1.4M pages through SleekSign. We aim to be Carbon Neutral by 2030.

We are looking for an amazingly well-rounded CorpSec Executive to help quickly grow our business in Hong Kong. You will be forward-thinking, with a desire to work in a progressive, tech-assisted environment. You must be able to prioritise your tasks and work comfortably under pressure.

Mission:

• To ensure the highest standard of company secretarial service delivered to the clients

Outcomes:

• Being a good team player within the company secretarial team
• Adopt the company's policies to support its growth
• Manage the assigned portfolio of clients independently
• Maintain a high-level of customer satisfaction

Responsibilities:

• Handling a full range of company secretarial duties for Hong Kong private companies;
• Preparing all the necessary documents and filings;
• Maintaining and updating the statutory records;
• Attending to the inquiries from clients;
• Co-ordinating with other teams to meet the clients' needs; and
• Any other ad-hoc tasks to be assigned.

• Degree or diploma in Business Administration/Corporate Governance or a related discipline
• 3-5 years of related company secretarial experience in a professional firm or law firm
• Familiar with the industry laws and regulations especially the Companies Ordinance
• Good communication skills
• Excellent written and spoken English
• Independent, pro-active, detail-minded, and hardworking
• Willing to work in a technology-based and fast-paced environment

Behavioural fit is also important at Sleek, and we will be looking for candidates that have a proven track record of embodying the below attributes in their recent roles:

Ownership: This shows reliability and helps build trust within the team. We move fast and need to know that everyone will see things through to completion and proactively help to get things back on track when challenges arise. Accountability is really important to us.

Humility: There is so much we don’t know. Humility allows for open-mindedness to feedback and a willingness to learn from others. It paves the way for collaboration and creates a positive work environment. It is a key ingredient of self awareness and emotional intelligence.

Structured Thinking: Our business is complex with many layers (many services, many countries, many cultures). Regardless of whether you’re more analytical or creative in nature, being able to show sound judgement is important to us. It ensures solutions are pragmatic and balance the needs of the organisation, team and customers.

Data driven: We are a data rich business with ~15,000 small customers. Each decision we make can impact many more people than we realise - so it’s critical that we use sound data to support our strategies and review the success of our initiatives.

Can have tough conversations in a positive way: It’s not a matter of if, but when difficult interpersonal situations arise. Disagreement, conflict and disappointment are a given in a fast moving business where people care about their work. People that proactively have tough conversations with kindness build empathy, trust and great working relationships.

• An open and inclusive culture with an international team that believes in the values of S.L.E.E.K - Simplicity, Loyalty, Entrepreneurship, Excellence and Kindness
• Loads of opportunities to build things and break them without any issue - as long as we learn from it :)
• Grow with our team, grow your career in a fast-moving, always evolving industry
• Flexible work arrangements

Job Overview:  Providing support to the General Counsel Office (legal, compliance and risk functions). We are seeking a highly organized and detail-oriented Secretary to join the General Counsel Office. The candidate will play a crucial role in supporting the legal, compliance and risk teams by managing a range of administrative tasks and ensuring the smooth operation of related functions. This role requires a candidate with a good understanding of corporate and legal secretarial and administrative procedures, and the capability to support and maintain legal and compliance knowledge management systems and regulatory records. Responsibilities: Legal and Compliance Support: Assist in the management and organization of legal documents and resources. Assist in the maintenance and organization of compliance records including SFC license applications, CPT training records, regulatory reports, questionnaires, and updates to licensed personnel records. Assist in coordinating regulatory communications, keeping minutes of regulatory meetings, and maintaining legal and compliance related professional licenses for GC Office staff. 2. Project-Based Tasks: Prepare board and shareholder resolutions, project-related ancillary documents, and facilitate document signing and closing logistics. Coordinate and maintain project bibles, NDA records, and draft and maintain meeting minutes. 3. Knowledgebase system: Contribute to the optimization, maintanence and upgrade of the legal and compliance 4. Billing Maintenance and Processing: Manage billing records and assist with processing invoices and expenses. 5. Team Support and Administrative Tasks: Coordinate team awards applications, interviews, and external meeting arrangements. Organize and support General Counsel Office team activities and cross-team meetings. Assist with administrative tasks including reimbursement and travel arrangements.   Qualifications: Minimum Bachelor's degree in relevant fields. 2-3 years of experience as a business secretary or company secretary in the financial, investment or fintech industry, or legal secretary or paralegal in well-established law firms. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. Proficiency in maintaining records and documentation with a high level of accuracy. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite. Familiarity with legal and compliance systems and procedures is preferred. Language proficiency in English, Putonghua and Cantonese. Based in Hong Kong, the candidate is offered with an exciting opportunity to be part of a dynamic team in a rapidly evolving industry. The successful candidate will contribute to the efficient functioning of the General Counsel Office while gaining valuable experience in the field of regulatory compliance, risk and legal operations.

Job Descriptions: To report to the CEO of HKMCA and provide professional secretarial and administrative support to ensure efficient planning and management operations; To manage CEO’s diary, appointments, executives’ meetings and travel itineraries effectively; To liaise with internal parties in preparing management reports, minutes and presentations; To assist in projects coordination and logistics and act as a liaison between both internal and external parties; and To handle ad-hoc projects and tasks as assigned.   Requirements: Tertiary educated with a minimum of 10 years' administrative experience serving senior management in sizeable organisations, preferably gained in insurance and financial industry; Excellent command of English and Chinese (including Putonghua); Good project management, multitasking and interpersonal skills with the ability to organise efficient daily operations by priorities; Detail-minded and independent with a strong sense of responsibility and ownership; High professional standard of integrity and confidentiality; and Proficiency in PC applications including MS Word, Excel and PowerPoint, and both English and Chinese Word Processing.   Interested parties please send your full resume stating your current and expected salary by 15 February 2024.   Please visit https://www.hkmca.hk/eng/about_us/careers.html for other application methods.   Please ensure that all information provided to the HKMC Group is accurate, complete and updated. Data provided which is inaccurate or incomplete may influence the process and outcome of the recruitment exercise. Please read the HKMC Group Personal Information Collection Statement for Job Applicants at the HKMCA website before completing the application form. Personal data collected will be used for recruitment purposes only. Candidates not invited for interview within 8 weeks may consider their application unsuccessful.

Scope of Responsibilities: Entity formation and administration of companies in Hong Kong, Cayman Island and British Virgin Islands Filing and administration duties including data entry Maintain and update company secretarial records, registers and statutory filings Handle and deal with inquiries from clients on company secretarial matters Assist in preparing due diligence / KYC documents Handling general administrative tasks and liaising with other departments as required Provide support to other operations’ tasks as assigned from time to time Undertake ad-hoc projects as assigned. Qualifications & Requirements: Bachelor Degree or equivalent from any related disciplines. 2-3 years working experience preferably gained in the financial services industry. Previous secretarial experience is a MUST. Student or member of ICSA would be a PLUS Proactive, mature, high level of attention to detail, able to work independently under pressure and strong sense of meeting tight committed deadlines. Good interpersonal skill. Good verbal and written communication skills in Mandarin and English. Proficient in Word, Excel, PowerPoint and other presentation applications, including the ability to produce neatly presented work. At FP Global, we focuses on delivering exceptional talent. We want you to reach your full potential. We’d love to listen about how your interests and experience could be a fit with one of the most admired and sustainable companies! Elevate your career with us and apply today! Please submit your resume to [email protected] for a confidential discussion.