Total 3 accounts cum admin executive job vacancies in central hong kong

Job Overview:

We are seeking a dedicated and experienced Executive Assistant to provide high-level administrative support in CEO Office. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently.

Responsibilities:

• Manage executive calendars and schedule meetings and appointments
• Coordinate travel arrangements and prepare detailed itineraries
• Prepare and edit correspondence, communications, presentations, and other documents
• Conduct research and compile data to support executive decision-making
• Handle confidential information with discretion
• Assist in the preparation of reports, budgets, and presentations
• Anticipate the needs of the executives and proactively solve problems
• Liaise with other team members to ensure efficient communication flow
• Perform other administrative tasks as needed

• Proven experience as an Executive Assistant or similar role
• Proficiency in MS Office suite
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Discretion and confidentiality
• Bachelor's degree in Business Administration or related field preferred
• Fluent in both Chinese and English are preferred

For the Yacht:

·       Preparation work with the Captain and yacht crews

·       Responsible for procurements the yacht needs (Interior, snacks, and drinks)

·       Providing cabin service - meals and bartending

·       General housekeeping and arrange laundry service

·       Assist with the paperwork with Captain

For the Office:

·       Welcoming and greeting visitors in a professional and friendly manner

·       Handle coming calls and direct them to the appropriate person or department

·       Manage the meeting room bookings and coordinate meeting logistics with the IT department

·       Assisting with office management tasks, coordinating with the building management team

·       Assisting with HR department, not limited to maintain and update staff leave recording, staff onboarding process

·       Assist in organizing company activities and events (Annual Dinner, off-site gathering, happy Friday treats)

·       Assisting with ad hoc projects and tasks as assigned

·       Diploma or above in Business Administration / Hospitality Management or related disciplines

·       At least 1-2 years of working administrative experience

·       At least 2-3 years of working in F&B in Luxury Hotel / Restaurants / Flight Attendants experience is also considered 

·       Excellent verbal and written communication skills

·       Shift duty is required

·       Strong organizational and multitasking skills

·       Proficiency in Microsoft Office Suite

·       Ability to handle confidential information with discretion

·       Good command of both spoken and written English, Cantonese, and Mandarin is a plus

·       Immediate availability is highly preferred

Job Responsibilities:

• Provide comprehensive administrative and secretarial support to senior management
• Manage calendar, schedule appointments and meetings, and coordinate travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Handle incoming calls, emails, and other forms of communication
• Being the first point of contact for visitors coming to the office
• Operate and manage a full spectrum of office service/daily operations for the office
• Coordinate and organize internal and external meetings and events
• Assist in preparing and monitoring budgets and expenses
• Support office relocation and renovation project
• Handle the procurement of the operational needs of administration functions
• Liaise with relevant vendors, contractors, and other service providers
• Organize staff activities and company events
• Other ad hoc duties as requested

• Bachelor's degree in Business Administration or a related field
• Proven experience as an executive assistant or in a similar administrative role
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite
• Attention to detail and ability to multitask
• Professional and discreet with strong interpersonal skills
• Ability to work independently and handle confidential information
• Fluency in English, Cantonese, and Mandarin is preferred

• Private Health Insurance
• Pension Plan
• Performance Bonus
• Training & Development
• Paid Time Off