Our client is a dynamic startup e-Commerce company, eager to expand our operations and enhance our efficiency. They are looking for a dedicated and professional Secretary to provide exceptional support to our executive team. Office in Quary Bay and salary range around 30K.

Responsibilities

• Manage and maintain the Boss's calendar, scheduling meetings and appointments efficiently.
• Organize and prepare materials for meetings, including agendas, presentations, and notes.
• Act as the first point of contact for correspondence, including taking calls, responding to emails, and handling inquiries professionally.
• Coordinate travel arrangements, itineraries, and accommodations for business trips as needed.
• Maintain and oversee office supplies, ensuring that necessary materials are always available.
• Draft, proofread, and edit documents, reports, and presentations as required.
• Assist in project coordination by providing administrative support, tracking deadlines, and ensuring follow-up.

• Proven experience as a Secretary or in a similar administrative role.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Communication in Cantonese and Mandarin.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• A proactive attitude, with a problem-solving mindset and initiative to improve processes.
• Flexibility to adapt to the dynamic demands of a startup environment.

• Competitive salary with growth opportunities
• Flexible working hours to accommodate your lifestyle
• A vibrant and dynamic startup culture
• Professional development and training programs
• Health and wellness benefits including gym membership discounts

About Sleek

Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs. We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers. With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space.

We operate 3 business segments:

1 .Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign. We are the market leaders in Singapore with ~5% market share of all new business incorporations.
2. Accounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer service.
3. Business banking: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businesses.

Sleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK. We have around 450 staff with an intact startup mindset. We have achieved >70% compound annual growth in Revenue over the last 5 years and as a result have been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia. Backed by world-class investors, we are on track to be one of the few cash
flow positive, tech-enabled unicorns based out of Singapore.

Some other great things about working at Sleek...

Humility and kindness: Humility is a core attribute we hire for, which means we have a culture of not taking ourselves too seriously and being able to laugh. Kindness is also incredibly important. We are committed to creating and nurturing a diverse and inclusive environment.

Flexibility: You’ll be able to work from home [2-3] days per week. If you need to start early or start late to cater to your family or other needs, we don’t mind, so long as you get your work done and proactively.

communicate. You can also work fully remote from anywhere in the world for 1 month each year.

Financial benefits: We pay competitive market salaries and provide staff with generous paid time off and holiday schedules.

Personal growth: You’ll get a lot of responsibility and autonomy at Sleek - we move at a fast pace so you’ll be making decisions, making mistakes, and learning. There’s also a range of internal and external facing training programmes we run. We’re also at the forefront of utilising AI in our space and are developing a regional centre of AI excellence. It is our intention that if you leave Sleek, you leave as a more well-rounded person and professional.

Sleek is also a proudly certified B Corp. Since we started our journey in 2017, we’ve been committed to building Sleek as a force for good. In just over 5 years, we’ve joined a community of industry leaders like Patagonia, Ben & Jerry's, and P&G who are building an inclusive, equitable, and a regenerative economy. We have planted over 29,271 trees to reforest our ecosystem and saved 7 tons of paper from landfills by processing over 1.4M pages through SleekSign. We aim to be Carbon Neutral by 2030.

We are looking for an amazingly well-rounded CorpSec Executive to help quickly grow our business in Hong Kong. You will be forward-thinking, with a desire to work in a progressive, tech-assisted environment. You must be able to prioritise your tasks and work comfortably under pressure.

Mission:

• To ensure the highest standard of company secretarial service delivered to the clients

Outcomes:

• Being a good team player within the company secretarial team
• Adopt the company's policies to support its growth
• Manage the assigned portfolio of clients independently
• Maintain a high-level of customer satisfaction

Responsibilities:

• Handling a full range of company secretarial duties for Hong Kong private companies;
• Preparing all the necessary documents and filings;
• Maintaining and updating the statutory records;
• Attending to the inquiries from clients;
• Co-ordinating with other teams to meet the clients' needs; and
• Any other ad-hoc tasks to be assigned.

• Degree or diploma in Business Administration/Corporate Governance or a related discipline
• 3-5 years of related company secretarial experience in a professional firm or law firm
• Familiar with the industry laws and regulations especially the Companies Ordinance
• Good communication skills
• Excellent written and spoken English
• Independent, pro-active, detail-minded, and hardworking
• Willing to work in a technology-based and fast-paced environment

Behavioural fit is also important at Sleek, and we will be looking for candidates that have a proven track record of embodying the below attributes in their recent roles:

Ownership: This shows reliability and helps build trust within the team. We move fast and need to know that everyone will see things through to completion and proactively help to get things back on track when challenges arise. Accountability is really important to us.

Humility: There is so much we don’t know. Humility allows for open-mindedness to feedback and a willingness to learn from others. It paves the way for collaboration and creates a positive work environment. It is a key ingredient of self awareness and emotional intelligence.

Structured Thinking: Our business is complex with many layers (many services, many countries, many cultures). Regardless of whether you’re more analytical or creative in nature, being able to show sound judgement is important to us. It ensures solutions are pragmatic and balance the needs of the organisation, team and customers.

Data driven: We are a data rich business with ~15,000 small customers. Each decision we make can impact many more people than we realise - so it’s critical that we use sound data to support our strategies and review the success of our initiatives.

Can have tough conversations in a positive way: It’s not a matter of if, but when difficult interpersonal situations arise. Disagreement, conflict and disappointment are a given in a fast moving business where people care about their work. People that proactively have tough conversations with kindness build empathy, trust and great working relationships.

• An open and inclusive culture with an international team that believes in the values of S.L.E.E.K - Simplicity, Loyalty, Entrepreneurship, Excellence and Kindness
• Loads of opportunities to build things and break them without any issue - as long as we learn from it :)
• Grow with our team, grow your career in a fast-moving, always evolving industry
• Flexible work arrangements