Total 8 Full-time workforce administration job vacancies in Hong Kong, Hong Kong

Zeal Group is an award-winning FinTech organisation offering a variety of products. Established in 2017, we have rapidly expanded to a team of over 700 employees globally

Job Responsibilities:

• Provide comprehensive administrative and secretarial support to senior management
• Manage calendar, schedule appointments and meetings, and coordinate travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Handle incoming calls, emails, and other forms of communication
• Being the first point of contact for visitors coming to the office
• Operate and manage a full spectrum of office service/daily operations for the office
• Coordinate and organize internal and external meetings and events
• Assist in preparing and monitoring budgets and expenses
• Support office relocation and renovation project
• Handle the procurement of the operational needs of administration functions
• Liaise with relevant vendors, contractors, and other service providers
• Organize staff activities and company events
• Other ad hoc duties as requested

• Bachelor's degree in Business Administration or a related field
• Proven experience as an executive assistant or in a similar administrative role
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite
• Attention to detail and ability to multitask
• Professional and discreet with strong interpersonal skills
• Ability to work independently and handle confidential information
• Fluency in English, Cantonese, and Mandarin is preferred

• Private Health Insurance
• Pension Plan
• Performance Bonus
• Training & Development
• Paid Time Off

Key Responsibilities Manage day-to-day office operations, including document management, mail handling, supply ordering, and inventory management. Assist departments in resolving office-related issues, providing support and solutions. Manage office relocation plans, including coordinating communication with relevant parties, overseeing progress, and ensuring a smooth transition. Communicate with contractors to ensure work is carried out according to plan and meets company requirements. Supervise office maintenance, cleanliness, and safety to ensure a tidy and organized office environment. Maintain budgets and records of office-related expenses. Possess excellent organizational skills to effectively manage multiple tasks and priorities. Requirements Degree holder in Human Resources or other Business Administration related disciplines; With over 5 years’ relevant all-round office administration experience ; Strong communication and coordination abilities to collaborate with employees and contractors at different levels. Well-developed problem-solving and decision-making skills to handle pressure and address urgent situations. Proficiency in office software and tools, such as the Microsoft Office suite. Extensive experience in office management and relocation. Strong interpersonal and teamwork skills. Strong communication skills in English, Mandarin, and Cantonese (both verbal and written).

Responsibilities: Compensation Administration:   Administer the compensation plans for agents, ensuring accuracy and adherence to policies. Calculate and process commission payments and incentives in a timely manner. Review and validate agent sales performance data to determine accurate compensation amounts. Collaborate with Finance and HR departments to reconcile and resolve any discrepancies.   Contracting and Onboarding:   Manage the contracting process for new agents, ensuring all necessary documentation is completed accurately and in compliance with regulatory requirements. Conduct contract reviews and ensure contractual terms and conditions are accurately reflected. Coordinate with agents and internal stakeholders to facilitate a smooth onboarding experience.   Benefits Administration:   Assist in the administration of agent benefits programs, including health insurance, retirement plans, and other related benefits. Ensure accurate enrollment, changes, and terminations of benefits in accordance with company policies and regulations. Address agent inquiries and provide guidance on benefits-related matters.   Compliance and Reporting: Maintain compliance with applicable laws, regulations, and internal policies throughout compensation and contracting processes. Generate reports and analyze data related to compensation, contracts, and benefits for management review. Collaborate with internal audit and compliance teams to support audits and ensure adherence to regulatory requirements.   Requirements: For Senior Manager/Manager: Bachelor's degree in Business Administration, Human Resources, or a related field. Minimum of 5-7 years of experience in agency channel compensation and benefits administration, preferably in the insurance industry. Strong knowledge of compensation practices, contract management, and benefits administration.   For Assistant Officers/Officers: Excellent communication and interpersonal skills. Ability to effectively manage multiple priorities and meet deadlines. Bachelor's degree in Business Administration, Human Resources, or a related field (preferred). Fresh grad are welcome.

Credit Administration Responsibilities * Prepare loan documents, set up credit limits, and manage collateral for corporate clients. Ensure compliance and proper safekeeping of important documents. * Facilitate loan drawdown and assist in reviewing control measures to mitigate operational risks. Identify and propose remedial measures for potential risk areas. * Handle ad-hoc tasks as needed in support of overall operations. Requirements * At least 2 years of credit risk experience, preferably have credit approval experience * Good understanding of financial products is preferred, including syndication loans, bilateral loans, trade finance, bonds * Experience in credit control and monitoring functions will be an added advantage. * Sound communication skills with both English, Cantonese, and Mandarin is preferable. Interested parties please click Apply Now to submit your CV to us. For any enquiries and immediate response, please feel free to send you CV or contact Ankie Yu at [email protected] or by phone +852 3896 2572

Responsibilities: Assist in budget monitoring and contract administration Consolidate and conduct annual survey and evaluate services quality and performance of vendors Prepare invoices and relevant documentation for payment process to ensure the payment settlement on schedule Perform the duties in accordance with the bank policies and procedures Manage procurement process of bank-wide non IT items,including but not limited to printed matters,seasonal commodities,office supply and equipment from sourcing, request for quotations, negotiations and ordering Support other teams on Administration Help Desk enquiries Perform any other duties as assigned by superiors Requirements: Bachelor's degree with major in Business Administration or related disciplines or equivalent is preferred. Minimum 1-2 years of experiences in general administrative function, preferably in banking industry Ability to work independently, self-initiative and responsibility Familiar with MS Word, Powerpoint and Chinese word processing Good command of spoken and written English and Chinese,including Putonghua Immediate available is highly preferred

Job Responsibilities Monitor implementation of facilities by checking the necessary documents are in order, such as facility letters duly accepted, guarantees duly signed and accounts duly opened Check confirmation letters from solicitor firms to ensure that mortgages are executed in accordance with our instructions Maintain close contact with other departments and solicitor firms to follow up all documentation, progress of reassignment and related matters Issuance of facilities letters, instruction letters and general correspondence. Maintains customers information, data, statements, correspondence etc. in proper order. Forwards security documents to vault for safe keeping & maintains copies of such documents in credit files. Follows up in other credit administration matters. Performs any other duties as assigned by supervisors Job Requirements Bachelor Degree or above in Business Administration, Finance or related disciplines Minimum 3 years' experience on credit administration in Corporate/Commercial fields Good knowledge of banking operations, credit policies, relevant regulations and processes Self-motivated and able to work under pressure Good interpersonal communication skills Good command of both written and spoken English and Chinese, including Mandarin

Job Summary Perform all checker function on Retail Loans and support Section Head on operation of Retail Credit Administration Section. Job Responsibilities Check and verify all agreements, security documents, and other related documents are properly executed with approval and comply with Bank's prevailing policies and guidelines. Checks confirmation letters from solicitor firms to ensure that mortgages are executed in accordance with our instructions. Ensure compliance of all conditions precedent, including but not limited to all facility and security documents, prior to implementation of credit facilities. Follow up with business units on the submission or satisfaction of all conditions subsequent. Check and approve credit limit and other credit related maintenance in systems. Performs ad-hoc duties as and when required. Job Requirements Post-secondary or above Minimum 3-5 years of working experience in credit administration, preferably with checker experience. Candidate with less experience will be consider as Senior Officer. Knowledge of PC operations and good typewriting skill in Chinese and English. Good interpersonal communication skills Good command of both written and spoken English and Chinese