Total 37 Others/Any office administrator job vacancies in Hong Kong

FIND YOUR 'BETTER' AT AIA

We don’t simply believe in being ‘The Best’. We believe in better - because there’s no limit to how far ‘better’ can take us.

We believe in empowering every one of our people to find their 'better' - in the work they do, the career they build, the life they live and the difference they make. So that together we can support even more people - including our own - to live Healthier, Longer, Better Lives.

If you believe in better, we’d love to hear from you.

About the Role

WE ARE LOOKING FOR...
University students who are curious about insurance industry, open-minded to accept new challenges, able to learn and adapt quickly in a dynamic environment.

Internship Period: 11 June 2024 to 16 August 2024

The purpose of our 10-weeks programme is to provide students, who are passionate in Insurance industry, the opportunity to understand our business through hands-on work experience, projects and programme activities.

What you will learn and develop:

Depending on the suitable development opportunities in Group Strategy, you may be involved in

• Evaluating key industry developments and emerging trends relevant to AIA’s strategy
• Supporting strategic analysis and execution on key initiatives for the Group across areas such as Life insurance, Healthcare, Wealth and Asset Management, and Impact Delivery
• Participating in strategic problem-solving, including assessing the progress and result for existing initiatives, developing and testing hypotheses for new growth opportunities and value pools, facilitating customer segmentation and profiling analysis, support the delivery of key initiatives
• Supporting the development of business cases and presentations

What you will need:

• Students from all background and field of study who are in your penultimate year of study
• Excellent teammate and curious learner, with a can-do attitude
• Ability to multi-task, quick to adapt and able to work in fast paced work environment
• Strong command of written and spoken English and Chinese
• Strong digital literacy required, proficient in Microsoft Office and data analysis tools

Shortlisted candidates will be invited for interview in March / April 2024

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

Job Responsibilities:

• Provide comprehensive administrative and secretarial support to senior management
• Manage calendar, schedule appointments and meetings, and coordinate travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Handle incoming calls, emails, and other forms of communication
• Being the first point of contact for visitors coming to the office
• Operate and manage a full spectrum of office service/daily operations for the office
• Coordinate and organize internal and external meetings and events
• Assist in preparing and monitoring budgets and expenses
• Support office relocation and renovation project
• Handle the procurement of the operational needs of administration functions
• Liaise with relevant vendors, contractors, and other service providers
• Organize staff activities and company events
• Other ad hoc duties as requested

• Bachelor's degree in Business Administration or a related field
• Proven experience as an executive assistant or in a similar administrative role
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite
• Attention to detail and ability to multitask
• Professional and discreet with strong interpersonal skills
• Ability to work independently and handle confidential information
• Fluency in English, Cantonese, and Mandarin is preferred

• Private Health Insurance
• Pension Plan
• Performance Bonus
• Training & Development
• Paid Time Off

Administrative Assistant (fresh grad welcome, up to 20k) Your new company A global private wealth management firm is looking for an administrator to join their young and energetic team. Your new role Review and input customer information, including reviewing and extracting important data from customers' files and records.Act as the final checker to ensure the data is complete and accurate.Follow up with customers when errors are spotted.Liaise with other teams to perform a document checking process. What you'll need to succeed Previous experience in the finance sector is a bonus.Good command of spoken and written Cantonese and English.Proficiency in Microsoft Office.Immediate availability is a plus.Fresh graduates with internship experience will also be considered. What you'll get in return Be a part of the young and energetic team.Work-life balance.Immediate startDoor opener to the Banking and Finance sector What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or Contact Charmaine Wong on +852 9758 7396 or email [email protected] If this job isn't quite right for you, but if you are looking for a new position, please contact us. For a confidential discussion about your career.

FIND YOUR 'BETTER' AT AIA We don't simply believe in being 'The Best'. We believe in better - because there's no limit to how far 'better' can take us. We believe in empowering every one of our people to find their 'better' - in the work they do, the career they build, the life they live and the difference they make. So that together we can support even more people - including our own - to live Healthier, Longer, Better Lives. If you believe in better, we'd love to hear from you. About the Role The position helps the Group CFO office deliver its mandate with a focus on delivering and managing strategic finance initiatives, cross function initiatives, and assisting with dedicated management support and providing insights to the Group CFO office's other mandates. Roles & Responsibilities Lead and support the execution of Group Office and group-wide finance initiatives as a change professional with a focus on project management and business advisory. Depends on specific business needs of each initiatives, such will include:Manage strategic initiatives by undertaking all aspects of project management from planning, analysing project dependencies, risk and issues, organizing and conducting workshops, benefit tracking and overall project discipline in managing cost, timeline and deliverables by working with stakeholdersDevelop robust governance, prepare and deliver appropriate regular management information and insights to business sponsors, stakeholders and steering committees to support decision making.Act as a business analyst to gather, validate and develop business requirements, identify gaps, issues, and improvement opportunities, work with vendors to implement solutions and support the transition to establish changeManage stakeholders within Finance and outside Finance, at Group Office and Business Units, to shape, execute and monitor the required changes. Ensure Finance and cross function initiatives are successfully communicated to the finance and wider community , where relevant, and senior stakeholders, where relevant. Support group-wide finance vision across the finance community, including but not limited to recommending effective change management to engage and implement necessary transformations, people initiatives or engagement initiatives. Assist in dedicated management support and provide insights to the Group CFO's other business needs. Minimum Job Requirement:Bachelor's degree in Accounting / Finance / Actuarial or related field with ~12+ years working experiences with relevant project management or transformation experienceSolid knowledge of insurance, finance business processes and various finance system solutionsTransformation experience on large scale programmes and projects highly preferredRegional exposure and experience of managing multiple business units preferredAble to lead large scale projects and strategic initiatives independently, recognised project management accreditation and qualification from an external body would be desirableStrategic mindset and solid stakeholders managementStrong interpersonal, analytical, problem-solving, facilitation skillsExcellent communication skills (both verbal and written)Able to operate effectively in a dynamic and complex environmentInnovative and forward-thinking to anticipate needs from senior managementWith the attitude of challenging status quo and strong influencing skillsBuild a career with us as we help our customers and the community live Healthier, Longer, Better Lives. You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

Job Requirements: - Diploma or Bachelor Degree  - At least 2-4 years relevant working experience - Solid experience in following up sales orders - Well-versed in computer software - Good communication and interpersonal skills - Responsible and self-motivated - Positive and well-organised   Remuneration: 5-day work     Apply Method: Interested parties please send email to [email protected] (All personal data collected will be treated in strict confidence and will be used for recruitment purpose only)

Provide general office affairs, responsible for outdoors assignments, if needed Monitor the cleaners / technicians works Perform pantry services / provide tea services to management, if needed Perform other ad hoc duties as assigned Requirements: Secondary education Responsible, honest, hardworking and a good team player Working hours: Mon to Sat 08:00am to 06:00pm Basic PC knowledge on Microsoft Word & Excel Working Job Types: Full-time, Permanent Benefits: Opportunities for promotion Professional development Apply please email to [email protected]

My client, a leading investment bank with global presence, is actively seeking a senior front office java developer to join their expanding equities trading technology team. The successful candidate will have the opportunity to work closely with the business as well as develop cutting edge solutions for their equity trading platform. The role and what you offer: Develop their front office equity swaps platform Collaborate closely with front office personnel such as traders and quants Provide L3 support where needed 6+ years of experience developing front office trading applications Strong knowledge of core java Experience with network and low latency applications would be a big advantage Ability to work in a fast pace environment and able to solve problems quickly Knowledge of Kafka and microservice architecture Exposure using DevOps tools (Git/Maven/Jenkins etc) a plus Frontend development experience in HTML5/JavaScript is a plus Incentives: Competitive base and bonus Global visibility and career opportunities for future development Opportunity to develop greenfield solutions and utilize some of the newest technologies on the market If this opportunity interests you, kindly send your CV to [email protected]. Thank you.

Responsibilities: Analyze business and system requirements, collaborating with stakeholders to deliver effective solutions. Coordinate project rollout, communication, and testing to meet business objectives. Prepare comprehensive business and technical requirement documents. Drive end-to-end planning and execution of business case, testing, training, and communications. Build strong relationships with sales/traders, understanding and translating their needs into actionable tasks. Facilitate the adoption of SDLC framework. Collaborate with global teams and stakeholders from various business functions. Prepare application system documentation for seamless operations. Qualifications: Degree holder, preferably in Business, Finance, or a related field. Minimum of 10 years of experience in business/system analysis in the financial industry, preferably in the Asia Equity front office area. Sound knowledge of order management systems and trading platforms. Familiarity with equity trading workflows and order flow life cycle. Knowledge of derivative products such as Equity Swaps is a plus. Detail-oriented, proactive, and takes ownership of tasks with a sense of urgency. Excellent communication skills, with the ability to effectively communicate complex topics across all levels of management and business functions. Proven track record of engaging with senior stakeholders in both business and technology. Strong interpersonal skills and the ability to build relationships and influence stakeholders. Collaborative team player who can work effectively with cross-functional team members. Self-motivated with a solution-focused mindset, capable of working independently and delivering under pressure. Highly competent in verbal and written communication in English. To apply, email [email protected]. Thank you.

Our client, a leading investment bank with global presence, are seeking a skilled and motivated front office python developer to join their equities technology team. You will play a critical role in developing and enhancing their front office trading applications and systems. The successful candidate should possess solid experience in python programming, financial markets and understanding of front office workflows. The role: Collaborate with traders, quantitative analysts, and other front office teams to understand business requirements and translate them into efficient and scalable python-based solutions Design, develop, and maintain front office equities trading applications and systems Collaborate with cross-functional teams, including traders, risk managers, and operations, to integrate front office systems with middle and back office systems. Conduct thorough testing, debugging, and optimization to ensure the reliability, stability, and performance of front office systems. Stay up to date with industry trends and emerging technologies, and proactively propose innovative solutions to improve trading infrastructure and processes. Collaborate with IT infrastructure teams to deploy and maintain front office systems in production environments. Provide support and troubleshooting for front office systems, ensuring timely resolution of any technical issues or system failures. Qualifications: Bachelor's or Master's degree in Computer Science, Engineering, Finance, or a related field. Strong proficiency in python programming language, with experience in developing robust and scalable applications. Solid understanding of financial markets, trading workflows, and front office processes in an investment bank. Strong problem-solving and analytical skills, with the ability to analyze complex data and identify trading opportunities. Experience with data analysis libraries and frameworks in Python, such as Pandas, NumPy, and SciPy. Proficiency in SQL and databases for data retrieval and manipulation. Excellent communication and collaboration skills, with the ability to work effectively in a fast-paced, dynamic environment. Prior experience in an investment bank or financial institution is highly desirable. If you are interested in hearing more about this opportunity, kindly send your CV (word format) to [email protected]

My client, a global investment bank, is actively seeking a hands on application support engineer to join their expanding prime brokerage technology team, where you will primarily focus on providing trade support to users across APAC as well as EMEA. The role: Primarily providing user support to users across APAC and EMEA securities finance traders and operations staff Offer technical support for the global platform Supporting a 3rd party vendor platform Managing communication of system and application outages to end users as needed Collaborating with colleagues and management to ensure appropriate prioritization Conducting problem research and resolution, including tracking bugs and stability issues affecting the production environment and driving changes to mitigate these issues Assisting with user testing and overseeing the production release cycle Undertaking small development tasks such as ad-hoc user reports or support-remediation tasks Maintaining and enhancing support documentation What you offer: Strong analytical and troubleshooting skills Ability to prioritize tasks quickly and accurately Good knowledge of SQL, preferably MS SQL Server Exposure to coding or scripting language experience Understanding of securities finance, preferably with prior experience in this or a related area Basic knowledge of networking and storage concepts would be advantageous Excellent communication skills Ability to collaborate with colleagues globally Incentives: Global visibility Join a successful business line that is expanding across APAC Competitive base & discretionary bonus If this is opportunity is of interest to you, kindly send your resume to [email protected].

Responsibilities: Manage, monitor, and provide local and regional support for database platforms (MSSQL, Oracle, MongoDB, and Sybase) plus incident support calls. Monitor database health and backup.  Manage high availability and disaster recovery database platforms; as well as database design, capacity planning, and performance optimization. Implement and maintain database security principles and access controls.  Manage database hardening and auditing. Oversee database upgrades, patching, and use SQL & Shell scripting for automation, and maintain inventory documentation and updates. Requirements: At least 5+ years of hands-on Database Administration experience in a regional infrastructure team. Strong experience managing and supporting MS SQL and MongoDB database environments.  Additional hands-on experience with Oracle and Sybase would be a plus. Strong experience implementing database backup, recovery tools, and disaster recovery solutions (Oracle RAC, Data Guard, SQL AG Cluster, Replication Server, etc.) Strong experience with database security management (data encryption, securing sensitive data, etc.) Strong technical and problem-solving skills for both production, application, infrastructure, and electronic trading environments.    Strong communication skills in English and Cantonese is a definite advantage. Server administration and cloud deployment experience would also be a plus. If this outstanding opportunity sounds like your next career move, please send your resume in Word format to Leslie Ho at [email protected] and put Database Administrator (MSSQL, MongoDB) - Leading Investment Bank in the subject header. Data provided is for recruitment purposes only.                      _________________________________________________________ Headquartered in Hong Kong, Pinpoint Asia is the go-to Specialist Firm for Technology Recruitment We are a team of specialist tech recruiters (many of our recruiters come from an IT background) and we serve a wide range of clients, all the way from tech startups (especially FinTech) to some of the top Financial Institutions on Wall Street and several other large scale enterprises in other industries. Our significant market reputation and status as the leading search firm for many of our clients is a direct result of our strong industry relationships, intimate understanding of the marketplace and proven ability to deliver results.  Our vision is to help companies hire smarter and help job seekers get closer to their career aspirations. To see all our open jobs please reach out to us at https://pinpointasia.com/job-search/ (EA License #72371)  We are also seeking top-calibre candidates for the following exciting roles: 1) C++ Developer - Top Global Investment Bank  2) Technology Innovation & Transformation Director - Leading Insurance Group 3) Azure Cloud Infrastructure Architect - Leading Insurance Group

Our client, a top tier Chinese Investment Bank, is looking for an Associate Director- Equity Derivatives Middle Office. This role will be involved in day to day processing duties of wide range of OTC and listed securities and reports Head of Equity Derivatives Middle Office. Responsibilities: Support trade flow for EQD department trading desk in Delta One / Prime Services / Equity Finance / Exotic Trading / ETF MM / Warrant, CBBC. Communication and work closely with the various Front, Middle and Back office teams to ensure accurate and timely recording of transactions Processing of corporate actions, post trade and life-cycle events. Root cause analysis of issues and suggestions to process improvements Guide junior staff on complex workflow or products. To succeed in this role, you are required to have a strong knowledge in equity derivatives products and lifecycle events. Having knowledge of ISDA/CSA Master agreements and definitions is a plus. Requirements: University graduated in Finance, Business Administration or relevant disciplines. Minimum 8 years' experience in trade support/ middle office from international bank environment. Good understanding of front to back process. Proficient in using Excel/ VBA is a plus. Fluency in written and spoken English and Chinese (both Cantonese and Mandarin) Our client offers competitive compensation, benefits packages, dynamic and fast-paced work environment. For all interested parties, please contact and send your CV to Selene Ma at [email protected] for more details. For other available opportunities, please visit www.connectedgroup.com