The Flexi Group is a collection of beautifully designed flexible workspace brands with spaces across Asia Pacific and Australia. Our brands include The Hive, Common Ground and The Cluster, each bringing our community a unique member experience. We build, nurture and expand a community of professionals, serving as a hub for connection and collaboration for businesses.

Our mission is to inspire meaningful connections by building a second home where members become friends and ideas become a reality.

We’re looking for people who want to make a meaningful impact on people’s workplace experience and someone who thrives in a collaborative setting. Take the next step in your career, join The Flexi Group’s dynamic team and become a part of the community.

A DAY IN THE LIFE OF

We are seeking an ambitious and driven Finance Assistant whose values align with our TEAM; standing for Together, Extra-mile, Accountable and Mindful. The Finance Assistant works closely with the Regional Head of Finance and the Accountant, as well as the rest of the Finance Team, to ensure the smooth running of the day-to-day financial transactions, such as processing payments, maintaining cost reports and managing invoices. The core focus is to maintain the financial health of the business, ensuring we use our resources beneficially.

ROLE AND RESPONIBILITIES

• Build solid relationships and give financial support across all departments and to vendors.
• General journal entries, cash flow projection, bank reconciliation, bills and payments, and ensuring all data is tracked daily.
• Record accounts payable and accounts receivable and prepare proof of payments and debit note invoices to respective parties on a timely basis.
• Handle a complete set of accounts independently and prepare month-end closing, balance sheets and P&L statements timely and accurately.
• Assist in preparing monthly consolidated accounts, landlord reports, tax computations and filing, year-end audit, and liaising with auditors to collate the requested documentation.
• Perform invoice billing and liaise with the operation team in resolving billing issues.
• Liaise with internal stakeholders to get accurate data on actual costs incurred.
• Monitor cash flow position and forecast with division inputs to provide bi-weekly updates.
• Support monthly payroll and keep organised records.
• Perform daily accounting duties, including financial reporting functions, bookkeeping, transaction reconciliation and identifying discrepancies, budgeting and cash flow, and giving biweekly updates.
• Process invoice billing and follow up operations team with clients, suppliers and partners as needed.
• Proactively identify and resolve accounting and financial errors and suggest process improvements.
• Track and reconcile bank statements.
• Perform any ad hoc tasks as assigned.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

We are committed to creating an inclusive, respectful environment that embraces individuality and talents. All appointments and promotions are made on the basis of performance and ability. We are committed to the continued development of our teams' personal skills and business acumen. All team members will be treated fairly and unbiasedly and given every encouragement to reach their potential.

EXPERIENCE AND REQUIREMENTS

• Personable with strong verbal and written communication.
• Exceptionally organised with the ability to multitask.
• Thrives under pressure and is solution-oriented.
• Detail-oriented and able to work under pressure and adapt to a fast-paced environment.
• A University Degree is an advantage.
• 2+ years of work experience in an Accounting or Finance related field.
• Proficient use of Microsoft Office and Google Suite.
• Bookkeeping knowledge.
• Previous experience in online accounting software such as Xero is an advantage.
• A good team player.
• Good business acumen.
• Prior experience in coworking, real estate, or startup business would be an advantage.
• Fluent in English, Catonese is a plus.

WHAT WE OFFER

• Competitive salary reflective of your growth
• Variety of discounts across our growing industry partners
• A comprehensive training academy to support your growth and longevity with us
• Education allowance to support external training 
• A fun, dynamic working environment, working with a diverse, world-class team
• Regular team and community events based on our four event pillars; Business, Community-building, Entertainment and Wellness
• An extra day of leave to celebrate your birthday
• An annual dedicated day to volunteer at a charity of your choice
• Two days Flexcation a year, used to extend your time away by working in any of The Flexi Group locations 

Job Responsibilities:

Corporate Accounting

• Handle full sets of accounts including but not limited to financial and management reporting, AR, AP, management fee records, bank reconciliation, etc
• Prepare monthly end close, prepare management report and FRR reporting in a timely manner and in compliance with local regulations
• Monitor the liquid capital on a monthly basis
• Prepare consolidation package, including all necessary consolidation adjustments and eliminations 
• Prepare consolidated cashflow forecast and annual budget

Fund Accounting

• Process vendors' invoices for the fund and corporation
• Work with fund administrator on non-trading expenses bookings and payments for third-party invoices
• Perform NAV pack and returns review, management fee and performance fee review, etc

Other responsibilities

• Coordinate with auditor and tax advisor for tax filing and annual audit
• Assist in system enhancement and ad-hoc tasks

• Bachelor's degree or above in Accounting/Finance or a related discipline
• At least 4 years of corporate accounting/ auditing experience with FS exposure
• Good command of both written and spoken English and Chinese
• Good knowledge of International Accounting Standards and US GAAP, tax, and relevant statutory rules and regulations

• Private Health Insurance
• Pension Plan
• Performance Bonus
• Training & Development
• Paid Time Off

Our client, a leading jewellery company, is currently seeking to hire an Accountants & Finance Manager..

Responsibilities:

• Monitor and administer Accounts Department and the team.
• Inventory & Accounts Reconciliations including intra group of Companies.
• Day book vouching and Internal Audit on a regular basis.
• Attending and handling of quick queries related to Accounts & reports.
• Keep and maintain Investment records at the group level.
• Take care of routine, ad hoc activities.
• Co-ordinate and provide necessary reports and documents to Internal Auditor & Statutory Auditor as per auditor requirements and ensure timely completion of Audits.
• Maintained good PRO with all the bankers and ability to communicate and negotiate with the banks.
• Shipping Negotiation and coordination with concern department and Carrier.
• Review and prepare monthly management MIS.
• Monitor and keep necessary legal compliance update in respect of KYC / KYS/ AML etc.

• Qualified Chartered Accountant or equivalent degree and self-motivated to lead and handle the department.
• Through knowledge of handling Accounting of Partnership and Ltd Company.
• Should be Analytical, detailed Oriented and organized.
• Good Communication skill in English in writing & speaking. Native Language Knowledge is desirable.
• Positive, self-motivated, Possess Interpersonal Skills to coordinate between Intra Group of Companies across the globe.
• Computer literate – Advance knowledge of MS Office, Power Point. Knowledge of Tally Accounting Software and any other degree related to Accounts & Finance would be a plus.

• Compile various accounting and financial reports
• Ensure accurate and timely of the reconciliation and reports
• Ensure all reports are complied with updated accounting standards
• Ensure all reports are complied with the listing requirements
• Ensure all reports are complied with all kinds of covenants
• Liaise with external auditors and professionals
• Perform daily routine accounting functions when required
• Keep proper and organized filing for easy retrieval and in confidential manner
• Handle ad hoc tasks as assigned from time to time

• Bachelor degree or above in Finance, Accounting or related disciplines, or equivalent qualifications at HKQF level 5, with CPA qualification
• Minimum 10 years relevant working experience, with experience in working at Big 4 firms is an added advantage
• Candidates with management experience is preferred
• Candidates with listed company is preferred
• Able to handle multi-tasks and meet tight deadlines
• Independent, proactive and attentive to details
• Mature, able to work under pressure with strong sense of confidentially
• Good interpersonal and communication skills

• Attractive remuneration package
• Career progression opportunities
• Discretionary performance bonus
• Medical & Dental insurance
• Birthday leave
• Anniversary leave
• Study leave
• Study subsidy scheme
• Employee property loan / personal loan scheme
• Numerous other staff benefits

Key Responsibilities:

• Sales reports - work closely with APAC commercial team to ensure the accuracy of Retail / Net sales reports.

• Expense – manage all expenses, ensure the expenses are within budget.

• Budgeting and forecasting – collaborate with commercial and marketing teams to gather information and prepare data to develop budgets and forecasts. Perform analysis to explain variances.

• Business case - feasibility studies and simulation analysis of new shops opening.

• Trackers update – work closely with APAC accounting share service team to update each tracker.

• Work collaboratively with various stakeholders to seek feedback, explore opportunities, create value, develop, and enhance the process etc.
• Other duties as assigned.

Reporting Relationships:

• This role reports to the FP&A Manager APAC in Hong Kong.

Key Selection Criteria:

• Bachelor's degree holder or equivalent, with a major in Accountancy or related disciplines
• More than 3 years of working experience in FMCG or retail industry.
• Detail-oriented, proactive, and able to work under pressure to meet tight deadlines.
• Strong analytical and communication skills
• Excellent skills in MS Office Excel, PowerPoint
• Good teamwork spirit and proactive working attitude
• Good business acumen
• Good communication and influencing skills.
• Good teamwork spirit and proactive working attitude.