Total 27 office administrator job vacancies in Wan Chai, Wan Chai Hong Kong

About Us

Voysey Brands acquires and operates brands that have captured the hearts of discerning clients. With a focus on high-end brands, we are dedicated to becoming a quintessential house of brands for the 21st century. We currently have 36 brands in our portfolio with sales in over 20 countries and our products can be found in retail stores in the US, Europe and Asia. With a focus on high-end brands, we are dedicated to becoming a quintessential house of brands for the 21st century. Our headquarters are located in Helsinki, Finland and we have a regional office in Hong Kong. Our company operates exclusively in English.

We are seeking a dynamic and skilled individual to join our team in Hong Kong. You will play a vital role in shaping the online presence of our brands and their reputation.

Your responsibilities will include:

• Managing and optimizing our e-commerce websites (including on-site SEO).
• Listing our products on various marketplace platforms. 
• Publication of articles about our brands by 3rd parties.
• Scheduling social media posts for our brands. 
• Launching META ad campaigns.
• Managing part-time freelancers handling various tasks regarding our ecommerce businesses (customer enquiries, order fulfillment, stock update e.g.).

We are looking for someone who:

• Is detail-oriented with a strong focus on accuracy.
• Has a strong understanding of e-commerce platforms, tools, and best practices.
• Is fluent in English.

• Private Health Insurance

• Training & Development

• Autonomy and exposure to learn and grow
• International and fast-paced work environment 
• A meritocratic culture with a ‘best idea wins’ mentality

*** Key Responsibilities ***

- Take charge of managing and overseeing the company's cloud infrastructure, focusing on AWS and Azure platforms.

- Collaborate closely with cross-functional teams to design, implement, and maintain cloud-based solutions that align with the business requirements.

- Implement and uphold DevOps practices, embracing continuous integration, continuous deployment, and automated infrastructure.

- Develop and uphold cloud architecture standards, security policies, and best practices.

- Monitor and optimize cloud resources' utilization, performance, and cost-effectiveness.

- Foster seamless integration of applications with cloud infrastructure by collaborating with software development teams.

- Stay updated with the latest advancements and trends in cloud technologies, API integrations, and DevOps practices.

*** Key Requirements ***

Must-have

 - Possess a Bachelor's degree in Computer Science, Information Technology, or a related discipline.

 - Have a minimum of 3 years of hands-on experience in managing cloud infrastructure and implementing DevOps practices.

 - Demonstrate a strong command of cloud platforms such as AWS and Azure.

 - Display a solid understanding of networking concepts, security best practices, and monitoring tools within a cloud environment (e.g., Prometheus, Grafana).

 - Possess API integration skills, with experience in working with SOAP APIs and API management platforms.

 - Demonstrate proficiency in scripting and automation using languages like Python, PowerShell, or Bash.

 - Possess good communication skills in English, Cantonese, and Mandarin.

Good-to-have

 - Familiarity with mainland cloud platforms and the process of filing websites in the mainland market is desired.

- exposure to various system technique

- good working environment and once per year travelling to mainland

- keep innovating new product, if the candidate able to handle new products, will be entitled to new position title / bonus

- medical insurance and to be promoted to project manager

About the company

Steamship Mutual is a P&I insurance company, with 210 employees worldwide. The main office is based near Liverpool Street station, London. We have offices in Bermuda, Brazil, Cyprus, Greece, Hong Kong, Japan, and Singapore.

Overall Job Purpose: 

The role will have a primary focus of providing HR administration and taking an active role on all Asian market recruitment, onboarding, and employee  training, but also supporting the UK team. This role will suit someone who understands that they are first point of contact for people joining the company and understands the importance of creating active engagement touch points for employees. Building effective relationships across the business will be essential.

Key Responsibilities:

• To act as a first point of contact for all Human Resources enquires.
• To be a systems administrator for the HR database. To be able to handle all access, password, and basic user training.
• Input and update information is recorded on the HR System and other data sources. Ensure accurate HR records on all employees are maintained and regularly updated.
• To be responsible for ensuring all documents on the HR System, and Personnel files are filed promptly and accurately indexed for electronic referencing.
• Ensure the HR Database accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details and family leave.
• Ensure staff records are well maintained and that periodic tidying up of records is undertaken.
• Provide appropriate reports from the HR database for the purpose appraisals and monitoring employee training.
• Update and manage organisation charts.

Onboarding

• Ensure the process is clearly explained and documented for all starters and leavers.
• Activate new starters and ensure they are communicated to Staff Changes.
• Issue new starter letters and contracts
• Monitor probation periods and send out appropriate form and end of probation letters.
• Handle maternity letters and produce flexible working request paperwork.
• Update and monitor staff authorisation levels
• Book new starters onto induction programme and assist with HR induction.
• Be proactive in onboarding process for all new starters with welcome phone calls, pre-join instructions and new starter packs.
• Review and assist the London HR Advisor to finalise the induction process, this will involve co­ordinating videos and compiling audio scripts for presenters; Produce the induction presentations and slides identifying key learning points.
• Responsible for booking new starter mingle twice a year.

Learning & Development

• Arranging seminars, booking rooms, inviting staff, monitoring attendance, producing certificates of attendance for personnel files, updating “staff to attend” list following promotions, new staff etc.
• Co-ordinate future IT training i.e. act on requests for training, arrange courses and evaluate once training is completed.
• Co-ordinate management and leadership cohorts booking in courses and mentoring sessions.
• Co-ordinate Compliance training and maintain records for all staff.
• Arrange and maintain appraisal training for all staff.
• Responsible for maintaining up to date training records for first aiders.
• Update Learn upon with content and enrol users.
• Arrange topical seminars such as well-being, health, ESG and D&I
• Update the Training module on IRIS HR
• Update IRIS HR for CPD requirement. Ensure all Underwriters and SMCR staff complete relevant CPY by 30 September each year.
• Responsible for maintaining training equipment and stationery.

 Talent Acquisition

• Work with specified Asian region client groups to forecast recruitment needs, quarterly, yearly basis
• Manage the full recruitment process from posting job advertisements to making job offers.
• Assist with producing job descriptions and identifying key competencies of the role.
• Assist Hiring Managers in using Workable.
• Manage candidate relationships from application to offer acceptance.

 Payroll

• Assist the Compensation & Benefits officer to administer, develop and manage payrolls in the Asian region.

Ad Hoc

• To carry out any other ad hoc HR duties.

Person Specification

• Proven work experience as an HR Administrator or relevant role.
• Knowledge of general IT systems and applications, Word, Excel, and PowerPoint.
• Proficient with formatting documents and putting together presentations.
• Ability to communicate effectively with internal and external contacts at all levels. Good eye for detail and accuracy, organised and methodical.
• Supportive team member, willing to be of assistance to others.
• Demonstrate experience working in a fast-paced work environment.
• Good eye for detail and accuracy, organised and methodical.
• Experience of using ATS and HRIS systems (we use IRISHR and Workable)
• Experience of working with international offices (Hong Kong, Japan Singapore, UK desirable)
• Eligibility to work in Singapore or Hong Kong

• We offer hybrid working with 3 days in the office and 2 days at home
• Private Healthcare
• Health subsidy
• Professional subscriptions Annual Membership subscription reimbursement
• Employee referral bonus - Bonus for the referral of a successful candidate

Company Values

Mutuality - ensuring fairness amongst Club Members

Integrity - upholding high ethical, legal, and regulatory standards

Safety and Sustainability - contributing to safety of life at sea and the preservation of the environment

Transparency - building strong relationships based on trust and open communication

Excellence - enabling our people to realise their full potential as team members, industry experts, leaders, and managers

Collaborative - embracing flexibility, diversity, and inclusivity

**Steamship Insurance Management Services Ltd is committed to providing a great service to all our members. We pride ourselves on offering a people-centred culture that provides mutual respect and support for all our staff and we welcome and encourage you to apply**

• Provide clerical and administrative support to sales team
• Introduce company's products to customers by phone
• Handle potential customer cases and enquiries in professional manner
• Perform contracting review and checking
• Monitor loan amount transaction
• Follow-up and liaise with relevant parties in application process when necessary
• Prepare various reports and letters as requested
• Handle any ad-hoc tasks and projects as assigned by direct supervisor

• Higher Diploma / Associate Degree or above in any discipline, or equivalent
• Minimum 1 years’ working experience in sales support and administration
• Proficiency in both English and Chinese
• Able to manage multi-tasking and committed to meet deadlines
• Proactive, detail-minded and commit to the job
• Excellent communication and interpersonal skills
• Proficiency in MS Office including Excel, Word and Powerpoint, with fast typing speed (Chinese and English)
• Sound knowledge of Loan products
• Immediate available is highly preferred
• Fresh graduates will also be considered

• Attractive remuneration package
• Career progression opportunities
• Discretionary performance bonus
• Medical & Dental insurance
• Birthday leave
• Anniversary leave
• Study leave
• Study subsidy scheme
• Employee property loan / personal loan scheme
• Numerous other staff benefits

About Hex Trust

Hex Trust is a fully-licensed and insured digital asset custodian. Led by veteran banking technologists and award-winning financial services experts, Hex Trust has built Hex Safe, a proprietary bank-grade platform that delivers solutions for digital asset protocols, foundations, financial institutions, and the Web3 ecosystem. Hex Trust has offices in Singapore, Hong Kong, Dubai, Italy, and Vietnam.

About the job

The Office & Administration Manager organizes and coordinates office administration and procedures, ensuring organisational effectiveness, efficiency, and safety - reflecting the Company’s professional standards at all times.  He/she is also responsible for communications relating to office protocols, streamlining the related administrative procedures, managing stationery and pantry inventory (from budget to payment), and coordination of any associated service providers.

Responsibilities

• Owns the office administration tasks that ensure smooth & efficient day-to-day workplace operations.
• Coverage of the reception desk, greeting of guests and directing them appropriately.
• Manages the relationship with Building Office Management, and/or other related suppliers & vendors.
• Monitors inventory around the office, and coordinates the timely ordering of related supplies.
• Manages the related office expenses/procurement, reimbursement, and/or payments to suppliers & vendors.
• Provides periodic budget and status reports for management review as requested.
• Supports the organization of company events, including venue set-up if required.
• Contributes to and/or supports other office-related projects and initiatives as reasonably requested.
• Liaises with our appointed vendor in quarterly office cleaning during non business hours.

• Minimum 3 years' experience as an Office or Administration Manager (or similar).
• Demonstrates a high sense of responsibility and urgency when resolving issues and achieving results.
• Energetic and dynamic, being able to reliably and autonomously operate as an individual contributor. 
• Strong time management skills, ability to prioritise and multi-task in a dynamic environment.
• High level of attention to detail, ability to keep information organised and maintain confidentiality.
• Proficiency in both written and spoken English. 
• Demonstrated proficiency with technological tools.
• Familiarity working in a fast-paced environment.

As one of the leading Web3 innovators, Hex Trust offers a front-row seat in the ever-changing blockchain & crypto industry. We genuinely believe that people are our greatest asset, and invest heavily so they’re best prepared to support our mission to unlock ownership in decentralized markets! You will be joining a company that is always committed to creating a supportive & inclusive environment, promoting personal and professional growth that furthers your success and drives innovation, collaboration, and passion in the blockchain space.

At Hex Trust, we are proud of our R.A.P.I.D. culture:

• Respect and Inclusion
• Agile
• Passionate
• Indivisible
• Driven by integrity

Join us at Hex Trust and not only can you look forward to working with blockchain professionals to build the decentralised future, but also:

• Competitive Salaries & Bonuses
• Generous Amounts of Paid Time Off 
• Flexible Work Arrangements
• Access to Corporate Discounts and exclusive Employer Perks
• Medical & Retirement Plans
• Professional Learning and Development Opportunities
• Elevate your work using cutting-edge technology
• Fun & friendly office spaces in Hong Kong, Singapore, Dubai and Vietnam
• Regular company & social events

Responsibilities:

• to responsible for customer order processing
• to prepare and handle purchase orders to vendors or suppliers 
• to prepare and arrange delivery, billing info and sales reports/statistics
• to assist team manager/sales team to complete the tasks

Requirements:                               

• High Diploma of Business Administration / Procurement or above                
• 3 years’ relevant working experience or above
• Be Self-motivated, proactive and well-organized
• Be meticulous and detailed in work
• Have Ability to work under deadlines with strong attention to details
• Good communication skills in English and Cantonese
• Proficient in MS Office (Outlook, Word, PowerPoint, Excel)

• 15 days of annual leave
• 5 Day Work Week
• Year-end Discretionary Bonus
• Bank Holiday
• Medical Insurance
• Dental Insurance

The role:

This entry-level position based in Hong Kong offers the opportunity to support a dynamic team working with some of the world's leading brands. You'll play a vital role in ensuring the team operates efficiently by managing administrative tasks, coordinating with procurement, and collaborating with internal and external stakeholders.

If you have an administrative or accounting background and are eager to break into the exciting world of Public Relations, read on.

Job Responsibilities:

• Provide daily administrative support to a team of 15
• Assist in preparing quotations, purchase orders, and invoices. Ensuring accurate billing, reports and timely follow-up on outstanding tasks
• Liaise directly with the external procurement team to ensure timely bill settlement
• Create and maintain a comprehensive contact list efficiently and accurately
• Conduct basic media research and monitoring as requested

• 1 year of relevant working experience; fresh graduates also welcome
• Accounting experience is an advantage
• Strong written and verbal communication skills
• Fluency in both Mandarin and English
• Highly-organized, detail-oriented with the ability to multi-task
• Strong sense of accountability to the team and clients
• Good negotiation and problem-solving skills
• Ability to work within set timelines

Our client a Commercial bank is looking to hire Analyst Programmer.

Responsibilities

• Assist propose and evaluate technical ideas with other teammates so as to design a suitable

technical solution against the requirements and demands of the industries

• Study innovative measures and technical development roadmap for data-driven tasks and

implementation plan

• Develop statistical analysis and modeling algorithms and apply these algorithms for data driven

solutions to problems in bank domain

• Assist complete tasks against the plans and the projects (including work, project documents,

technical report and paper , etc.) as scheduled

• Liaise with vendor on system support and maintenance

• Participate in daily system support and maintenanc

A) Knowledge, Skill & Attributes

• Familiar with software development skills in one or higher level languages (e.g. Java/Scala),one or more scripting languages (Python/Perl/Shell), and knowledge of batch scheduler or real- time data engine.

• Good at streaming development as advantage (e.g. Spark, Flink, Kafka)

• Good writing, presentation, communication and analytical skills

• Passionate, self-motivated, and able to work independently and meet tight deadlines
• Good command of both spoken and written English, Chinese (including Putonghua) preferred

• Familiar with SQL/H-SQL and ETL tools (e.g. Informatica, Datastage)

B) Academic and Professional Qualification

• Bachelor or above Degree in Computer Science, Statistics, Mathematics, related disciplines or

equivalent

• Certificate in Cloudera Specialist as advantage

C) Training and Relevant Experiences

• 2-3 years or more hands-on working experience on data engineer

• Proven experience/Training on big data databases and relational databases (e.g.,

SQL/Cassandra/H-base )

About the Role

We are seeking a highly organized and detail-oriented individual to join our team as a COO Assistant. In this role, you will work closely with the Chief Operating Officer (COO) to support various operational and administrative tasks. Your primary responsibilities will include:

Managing Repair & Maintenance Orders:

• Oversee the entire process of Repair & Maintenance orders, from Job Order creation to Purchase Order (PO) generation and coordination with contractors.
• Collaborate with the operations and finance teams to ensure timely and accurate processing of payments, both pre and post-completion of repair and maintenance tasks.

Information Management:

• Managing and organizing information, documents, and files, both physical and digital, to ensure easy access and retrieval. This may include maintaining databases, contact lists, and confidential records.

Relationship Management:

• Building and maintaining relationships with internal and external stakeholders, including clients, partners, and colleagues. They may act as a liaison between the executive and other departments or individuals.

Confidentiality and Discretion:

• Maintaining high confidentiality and discretion when handling sensitive information or dealing with confidential matters.

This is an exciting opportunity to work closely with the COO and contribute to the smooth functioning of our organization. If you are a proactive and driven individual with a passion for operational excellence, we encourage you to apply for this position.

• Bachelor's degree in Business Administration, Hospitality Management, or a related field.
• Proven experience in project management, operations, or administrative roles.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent attention to detail and ability to follow through on tasks to completion.
• Proficient in using productivity tools and software for calendar management and document preparation.
• Strong communication skills, both written and verbal in English and Chinese
• Ability to work collaboratively in a team environment and adapt to changing priorities.

• 50% discount at all our restaurants
• Fun and welcoming international work environment

Discover more about your next adventure: https://piratagroup.hk/our-story/

Our Client a IT Services company is looking to hire System Administrator 

Responsibilities:

The successful candidate will be responsible in the following areas:

• Provide expertise on system administration of container platform using container and orchestration packages
• Perform installation, configuration, patching, upgrading, testing and trouble-shooting
• Provide 7 x 24 maintenance and supporting System
• Perform compilation of reports, compilation / maintenance of system documentation, etc.
• Provide advice and support to the Tenants in container platform on all issues related to System.

• Degree holder in Computer Science, or related discipline 
• At least 4-year experience in implementation, configuration, administration and support of e-applications adopting OSS including at least Linux, Apache, MySQL, Python, etc
• At least 2-year experience in design and implementation and support of infrastructures applying containers and Kubernetes as core technologies, plus in-depth knowledge in microservices and DevOps
• At least 1-year experience in network design and support experience
• At least 1-year experience in support of container platform using container and orchestration packages such as Openshift or equivalent
• At least 1-year experience in support of applications/infrastructures applying service mesh
• Knowledge and experience in administration of virtualised hosting platform)
• Must possess excellent communication skills in Cantonese and English
• Working Location: Cyberport

The Flexi Group is a collection of beautifully designed flexible workspace brands with spaces across Asia Pacific and Australia. Our brands include The Hive, Common Ground and The Cluster, each bringing our community a unique member experience. We build, nurture and expand a community of professionals, serving as a hub for connection and collaboration for businesses.

Our mission is to inspire meaningful connections by building a second home where members become friends, and ideas become reality.

We’re looking for people who want to make a meaningful impact on people’s workplace experience and someone who thrives in a collaborative setting. Take the next step in your career, join The Flexi Group’s dynamic team and become a part of the community.

• Responsible for greeting all the visitors and provide client services to the public waiting area.
• Assisting visa applicants in obtaining application forms for visas, passports, giving information on visas, passports, checking applications to make sure that they are sufficient.
•  Perform any other additional administrator duties when needed.

• Ideally one year of experience in a customer-facing position, ideally within a reception or administrator position however, recent graduates/school leavers will be considered
• Personable with strong verbal and written communication
• Exceptionally organised with the ability to multitask
• Proficient in basic computer skills
• Fluent in Cantonese and English

Chevron is accepting online applications for the position of Operations Administrator (Contract) located in Tsing Yi Terminal, Hong Kong through 20 March 2024 at 11:59 p.m. (Hong Kong Time).

Note: this is a 12-month contractor employment.

Responsibilities for this position may include but are not limited to:

• Support daily & monthly stock reconciliation of physical against book inventory to maintain a complete and accurate record

• Handle product delivery processing, coordinate with scheduler & customers to optimized resources for dispatch of the products

• Process delivery orders or other transactions in SAP and company automation system

• Support product inventory replenishment and administration works, include reporting and payment processing, etc.

• Other ad-hoc duties as required.

Required Qualifications/Requirements:

• Higher Diploma or above, with 5 years of working experience preferred

• Fluent in both written and spoken Cantonese and English, Mandarin is a plus

• Well-organized, self-motivated, willing to work overtime for month end closing and work on shift

• Proficiency in MS Office applications

• Knowledge in SAP is a plus

Fringe Benefits

• Maximum one month’s salary as bonus will be granted upon completion of the contract with satisfactory performance.

• Shift and OT allowance will be provided.

• 13 days paid annual leave a year plus additional leave (i.e., marriage leave, maternity leave, paternity leave, etc.).

• Medical insurance coverage for you, your spouse, and children.

• Progressive career development opportunities.

Relocation Options:

Relocation will not be considered within Chevron parameters.

International Considerations:

Selected candidate will work in Hong Kong under the local payroll system and benefits.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

Chevron is an Equal Opportunity / Affirmative Action employer.  Qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.

Chevron participates in E-Verify in certain locations as required by law.

Job Responsibilities:

• Provide comprehensive administrative and secretarial support to senior management
• Manage calendar, schedule appointments and meetings, and coordinate travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Handle incoming calls, emails, and other forms of communication
• Being the first point of contact for visitors coming to the office
• Operate and manage a full spectrum of office service/daily operations for the office
• Coordinate and organize internal and external meetings and events
• Assist in preparing and monitoring budgets and expenses
• Support office relocation and renovation project
• Handle the procurement of the operational needs of administration functions
• Liaise with relevant vendors, contractors, and other service providers
• Organize staff activities and company events
• Other ad hoc duties as requested

• Bachelor's degree in Business Administration or a related field
• Proven experience as an executive assistant or in a similar administrative role
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite
• Attention to detail and ability to multitask
• Professional and discreet with strong interpersonal skills
• Ability to work independently and handle confidential information
• Fluency in English, Cantonese, and Mandarin is preferred

• Private Health Insurance
• Pension Plan
• Performance Bonus
• Training & Development
• Paid Time Off